marquee16 presentation-word s1

Skills© Paradigm Publishing, Inc. 1

Marquee Series Microsoft Word 2016


SECTION 1 SKILLSCreating and Editing a Document1.1 Open Microsoft Word 2016

1.1 Word Document Screen

1.2 Save a Document

1.2 Close a Document

1.3 Open a Document

1.3 Move the Insertion Point

1.4 Insert and Delete Text

CHECKPOINT 1

1.4 Scroll in a Document

1.4 Select, Replace, and Delete Text

1.4 Use Undo and Redo

1.5 Check Spelling and Grammar

1.6 Use AutoCorrect

1.6 Use Thesaurus

1.7 Change Document Views

1.9 Find Specific Text

CHECKPOINT 2

1.10 Find and Replace Text

1.11 Use the Tell Me Feature

1.12 Print a Document

1.13 Create a Document Using a Template

1.14 Create a Folder

1.14 Rename a Folder

1.14 Save a Document in a Different Format

CHECKPOINT 3


Open Microsoft Word 2016

To open Microsoft Word 2016:1. At the Windows 10 desktop, click the Start

button and then click the Word 2016 tile.2. At the Word 2016 opening screen, click the

Blank document template.


Word Document Screen

insertion point

vertical ruler

tabs

vertical scroll bar

ribbon

I-beam pointer

horizontal ruler

Tell Me featureQuick Access Toolbar

File tab

taskbarstatus bar

Title bar


Options in Backstage Area

Option Options and InformationInfo permissions, possible issues with sharing the document, document

versions, properties (for example, number of pages, number of words), date created, date last modified, date last printed, author

New available templates such as Blank document as well as online templates

Open places for opening documents; list of recently opened documents

Save saves previously saved document or displays Save As backstage area with places for saving a document, current folder, and recent folders

Save As options for saving a document, current folder, and recent folders


Options in Backstage Area…continued

Option Options and InformationPrint number of copies, printer, settings (for example, one-sided pages,

letter size, normal margins, one page per sheet)Share share document with specific people, share document using email,

present document online, and share as a blog postExport export document as PDF or XPS document; change file type

Close close currently open document

Account user information, connected services, product information

Options Word Option dialog box with options for customizing Word


Save a DocumentTo save a document:1. Click the Save button on the

Quick Access Toolbar.2. At the Save As backstage

area, click the desired location in the middle panel.

3. Click the Browse button.4. Type a file name.5. Click Save or press Enter.

Save button

file name


Close a DocumentTo close a document:1. Click the File tab.2. Click the Close option.

Close option


Open a DocumentTo open a document from a blank Word screen:1. Click the File tab.2. Click the Open option.3. At the Open backstage area,

click the browse option.4. Click the Browse button.5. Double click the file name in

the content pane.

Open dialog box


Move the Insertion Point

Press To move the insertion point

End to end of line

Home to beginning of line

Page Up up one screen

Page Down down one screen

Ctrl + Home to beginning of document

Ctrl + End to end of document


Insert and Delete Text To insert text, position the insertion point in the desired location

and then type the text. Delete text in a document by pressing the Backspace key or

Delete key. Pressing the Backspace key deletes any characters to the left of the

insertion point. Pressing the Delete key deletes any characters to the right of the

insertion point.


1) This feature contains a button for saving a document.a. Quick Access Toolbarb. taskbarc. status bard. ribbon

3) Press this to move the insertion point to the beginning of the document quickly.a. Endb. Homec. Ctrl + Endd. Ctrl + Home

2) This option displays a backstage area that contains options for working with and managing documents. a. Fileb. Homec. Reviewd. View

4) Press this to delete any characters to the left of the insertion point. a. Deleteb. Backspacec. Ctrl + Deleted. Ctrl + Backspace

CHECKPOINT 1

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Use the mouse with the vertical scroll bar to scroll through text in a document.

Scrolling changes the display of text but does not move the insertion point.

Scroll in a Document

down scroll arrow

vertical scroll box


Select, Replace, and Delete TextTo select Complete these steps using the mousea word Double-click the word.a line of text Click the selection bar to the left of the

line.multiple lines of text Drag in the selection bar to the left of

the lines.a sentence Press and hold down the Ctrl key and

then click anywhere in the sentence.a paragraph Double-click the selection bar next to

the paragraph or triple-click anywhere in the paragraph.

multiple paragraphs Drag in the selection bar.an entire document Triple-click the selection bar.


Select, Replace, and Delete Text…continued Selected text displays with a gray background. If you select the wrong text and want to deselect it, click in the

document. Pressing and holding down the Ctrl key while clicking the mouse

button selects the entire sentence. Pressing the Delete key deletes the selected text.

selected text


Clicking the Undo button reverses the last command or deletes the last entry you typed.

If you click the Undo button and then decide you do not want to reverse the action, click the Redo button.

Use Undo and Redo

Undo button


Check Spelling and GrammarTo check the spelling and grammar in a document:1. Click the Review tab.2. Click the Spelling &

Grammar button in the Proofing group.

3. Ignore or change as needed in the Spelling task pane or Grammar task pane.

Grammar task pane

Spelling task pane


Check Spelling and Grammar…continued

Button Function

Ignoreduring spell checking, skips that occurrence of the word; in grammar checking, leaves currently selected text as written

Ignore All during spell checking, skips that occurrence and all other occurrences of the word in the document

Add adds selected word to the main spelling check dictionary

Delete deletes the currently selected word(s)

Change replaces selected word in sentence with selected word in list box

Change Allreplaces selected word in sentence and all other occurrences of the word with selected word in list box


Use AutoCorrectTo add an AutoCorrect entry:1. Click the File tab.2. Click Options.3. Click Proofing.4. Click the AutoCorrect

Options button.5. Type text in Replace text

box.6. Type text in With text box.7. Click the Add button.8. Click OK.9. Click OK.

AutoCorrect dialog box


Use ThesaurusTo use Thesaurus task pane:1. Click in the word.2. Click the Review tab.3. Click the Thesaurus button.4. Right-click the word.5. Click Insert.

Thesaurus task pane


Use Thesaurus…continuedTo use Thesaurus using the shortcut menu:1. Position the mouse

pointer on the word.2. Click the right mouse

button.3. Point to Synonyms.4. Click word from the list of

suggestions.

shortcut menu


Change Document ViewsTo change the view using the View tab:1. Click the View tab.2. Click view button in the Views

group.

To change the view using the buttons in the view area of the Status bar:3. Click view button in the view

area on the Status bar.

view buttons on View tab

view buttons in view area of Status bar


Change Document Views…continuedTo hide the white and gray space:1. Position the mouse pointer on the

light gray space at the top of the page until the pointer turns into the Hide White Space icon.

2. Double-click the left mouse button.

To redisplay the white and gray space:3. Position the mouse pointer on the

gray line at the top of the page until the pointer turns into a Show White Space icon.

4. Double-click the left mouse button.

Hide White Space icon

show white space icon


Change Document Views…continuedTo change the zoom percentage using the View tab:1. Click the View tab.2. Click the Zoom button in the

Zoom group.3. At the Zoom dialog box, click

display option.To change the zoom percentage using the Status bar:4. Position the mouse pointer on the

button on the Zoom slider bar.5. Drag the button to the view

percentage.

Zoom slider bar

Zoom dialog box


Change Document Views…continuedTo use the Navigation pane:1. Click the View tab.2. Click the Navigation Pane

check box.OR3. Click the Find button on the

Home tab.

Navigation pane


Find Specific TextTo find specific text in a document:1. Click the View tab.2. Click the Navigation Pane

check box.3. Type the text in the search

box of the Navigation pane.OR4. Click the Home tab.5. Click the Find button.6. Type the text in the search

box of the Navigation pane.

Navigation pane


1) Clicking this button reverses the last command or deletes the last entry you typed.a. Undob. Redoc. Erased. Delete

3) You can use this feature to insert frequently used text.a. AutoFormatb. AutoCorrectc. AutoTextd. AutoEntry

2) The Spelling & Grammar button is located on this tab. a. Fileb. Homec. Reviewd. View

4) By default, a document generally displays in this view. a. Read Modeb. Outlinec. Draftd. Print Layout

CHECKPOINT 2

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Find and Replace TextTo find and replace text:1. Click the Home tab.2. Click the Replace button in

the Editing group.3. Type text in the Find what

text box.4. Press Tab to move the

insertion point to the Replace with text box.

5. Type text in the Replace with text box.

6. Click the Replace All button.

Find and Replace dialog box


Find and Replace Text…continued

Click the More button to expand the Find and Replace dialog box.



Option Action

Match caseExactly match the case of the search text. For example, if you search for Book, Word will stop at Book but not book or BOOK.

Find whole words only

Find a whole word, not a part of a word. For example, if you search for her and did not select Find whole words only, Word would stop at there, here, hers, and so on.

Use wildcards Search for wildcards, special characters, or special search operators.

Sounds like Match words that sound alike but are spelled differently such as know and no.

Find all word formsFind all forms of the word entered in the Find what text box. For example, if you enter hold, Word will stop at held and holding.



Option Action

Match prefixFind only those words that begin with the letters in the Find what text box. For example, if you enter per, Word will stop at words such as perform and perfect but will skip over words such as super and hyperlink.

Match suffixFind only those words that end with the letters in the Find what text box. For example, if you enter ly, Word will stop at words such as accurately and quietly but skip over words such as catalyst and lyre.

Ignore punctuation characters

Ignore punctuation within characters. For example, if you enter US in the Find what text box, Word will stop at U.S.

Ignore white-space characters

Ignore spaces between letters. For example, if you enter F B I in the Find what text box, Word will stop at FBI.


Use the Tell Me FeatureTo use Tell Me:1. Click the Tell Me text box

on ribbon.2. Begin typing a word or

phrase.3. Select an option from the

drop-down list display.

Tell Me text box

Word Help


Print a DocumentTo print a document:1. Click the File tab.2. Click the Print option.3. Click the Print button.

Print button


Create a Document Using a TemplateTo create a document using a template:1. Click the File tab.2. Click the New option.3. Click template or click in

the search box, type template name, and then press Enter.

4. Click the Create button.

New option


Create a FolderTo create a folder:1. Click the File tab.2. Click the Open option.3. Click the desired folder below

the Recent Folders heading.4. Click the New folder button

in the Open dialog box.5. Type a folder name.6. Press Enter.

New folder button


To rename a folder:1. Click the folder name in

the Open dialog box.2. Click the Organize button.3. Click Rename at the drop-

down list.4. Type the new folder name.5. Press Enter.

Rename a Folder

Organize button

Rename folder


Save a Document in a Different FormatTo save a document in a different format:1. Open the document.2. Click the File tab.3. Click the Save As option.4. Click desired folder below

Recent Folders heading.5. Type a document name.6. Change the Save as type

option to the new format.7. Click the Save button.

Save as type option box


1) Click this button to expand the Find and Replace dialog box.a. Expandb. Optionsc. Mored. Format

3) The Print option is located on this tab.a. Fileb. Homec. Reviewd. View

2) You can press this function key to display the Word Help window. a. F1b. F2c. F3d. F4

4) This is the name of the default template. a. Defaultb. Automaticc. Standardd. Normal

CHECKPOINT 3

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