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Skills© Paradigm Publishing, Inc. 1

Marquee Series Microsoft Word 2016


SECTION 4 SKILLSFormatting with Special Features4.1Create and Modify WordArt Text

4.2 Create Drop Caps

4.2 Insert Text Boxes

4.2 Draw Shapes

CHECKPOINT 1

4.3 Create SmartArt Graphics

4.4 Create and Modify Tables

4.4 Change the Table Layout

4.5 Change the Table Design

CHECKPOINT 2

4.6 Insert a File

4.6 Insert a Section Break

4.6 Create and Modify Columns

4.7 Insert a Hyperlink

4.8 Merge Documents and Envelopes

4.9 Edit a Data Source File

CHECKPOINT 3


Create and Modify WordArt TextTo insert WordArt:1. Click the Insert tab.2. Click the WordArt button in

the Text group.3. Click option at the drop-

down gallery.4. Type text.

WordArt button


Create and Modify WordArt Text…continuedTo change the text fill of WordArt:1. Select the WordArt.2. Click the Text Fill button arrow in

the WordArt Styles group.3. Select a color.To change the text effects of WordArt:4. Select the WordArt.5. Click the Text Effects button arrow

in the WordArt Styles group.6. Point to an effect option.7. Click variation.

Text Fill button

Text Effects button


Create and Modify WordArt Text…continuedTo change the height or width of WordArt:1. Select the WordArt.2. Click in the Shape Height or Shape

Width measurement box in the Size group.

3. Type measurement.4. Press Enter.To change the position of WordArt:5. Select the WordArt.6. Click the Position button in the

Arrange group.7. Click option from the gallery.

Size group

Position button


Create Drop CapsTo create a drop cap:1. Click the Insert tab.2. Click the Drop Cap button in

the Text group.3. Click location option for the

drop cap.

Drop Cap button


Insert Text BoxesTo insert a text box:1. Click the Insert tab.2. Click the Text Box button

in the Text group.3. Click predesigned text box

option.

Text Box button


Draw ShapesTo insert a shape:1. Click the Insert tab.2. Click the Shapes button in

the Illustrations group.3. Click shape at the drop-down

list.4. Drag with the mouse to draw

the shape in the document.

Shapes button


1) Use this feature to distort or modify text to conform to a variety of shapes.a. Shapesb. SmartArtc. WordArtd. Drop Cap

3) The Text Box button is located on the Insert tab in this group.a. Textb. Pagesc. Illustrationsd. Links

2) This feature is used to set the first letter of the first word into a paragraph. a. Shapesb. SmartArtc. WordArtd. Drop Cap

4) This button on the Insert tab contains a number of options used to draw shapes.a. Shapesb. SmartArtc. WordArtd. Drop Cap

CHECKPOINT 1

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Create SmartArt GraphicsTo create a SmartArt graphic:1. Click the Insert tab.2. Click the SmartArt button

in the Illustrations group.3. Click the desired category

in the left panel of the Choose a SmartArt Graphic dialog box.

4. Double-click the desired graphic.

Choose a SmartArt Graphic dialog box


To add a shape:1. Select the appropriate box.2. Click the Add Shape button

arrow in the Create Graphic group.

3. Click option from the drop-down list.

Create SmartArt Graphics…continued

Add Shape button arrow


Create SmartArt Graphics…continuedTo change the style:1. Select the graphic.2. Click the More button at the

right side of the thumbnails in the SmartArt Styles group.

3. Click option.To change the colors:4. Select the graphic.5. Click the Change Colors

button in the SmartArt Styles group.

6. Click option.

SmartArt Styles

Change Colors button


Create SmartArt Graphics…continuedTo change the shapes:1. Select the graphic.2. Click the Change Shape button in

the Shapes group.3. Click the shape option.To change the size:4. Select the graphic.5. Click the Size button.6. Type measurement in the Shape

Height or Shape Width measurement box.

7. Press Enter.

Change Shape button

Size button


Create and Modify TablesTo create a table:1. Click the Insert tab.2. Click the Table button in the

Tables group.3. Drag in the grid to select

number of columns and rows.

Table button


Create and Modify Tables…continued

column

row

cell


Create and Modify Tables…continuedTo insert a column or row:1. Position the insertion point in the

appropriate cell.2. Click the Table Tools Layout tab.3. Click the appropriate button in the

Rows & Columns group.To delete a column or row:4. Position the insertion point in the

appropriate cell.5. Click the Table Tools Layout tab.6. Click the Delete button at the Rows &

Columns group.7. Click the appropriate button in the

drop-down list.

Delete button


To merge cells:1. Select the appropriate cells.2. Click the Table Tools Layout

tab.3. Click the Merge Cells button

in the Merge group.

To select all cells in a table:4. Click the table move handle.


table move handle

Merge Cells button


To select Press

the next cell’s contents Tab

the preceding cell’s contents Shift + Tab

the entire table Alt + 5 (on the numeric keypad with Num Lock off)

adjacent cells Press and hold the Shift key and then press an arrow key repeatedly.

a column

Position the insertion point in top cell of column, press and hold down the Shift key, and then press the Down Arrow key until column is selected.



Change the Table LayoutTo change the column width or row height using the measurement boxes:1. Click in the appropriate cell.2. Click the Table Tools Layout tab.3. Click in the appropriate

measurement box in the Cell Size group.

4. Type measurement.5. Press Enter.

Height measurement box

Width measurement box


Change the Table Layout…continuedTo change the column width or row height using the gridlines:1. Position the mouse pointer

on the gridline until it turns into a double-headed arrow.

2. Click and hold down the left mouse button.

3. Drag to desired position.4. Release the left mouse

button.double-headed arrow


To change the cell alignment:1. Position the mouse pointer in the

appropriate cell.2. Click the Table Tools Layout tab.3. Click the appropriate alignment

button in the Alignment group.To change the text direction:4. Position the mouse pointer in the

appropriate cell.5. Click the Table Tools Layout tab.6. Click the Text Direction button in

the Alignment group the appropriate number of times.

Change the Table Layout…continued

Align buttons

Text Direction button


To horizontally center the table on the page:1. Click anywhere in the table.2. Click the Table Tools Layout

tab.3. Click the Properties button in

the Table group.4. Click the Center option in the

Alignment section.5. Click OK.

Change the Table Layout…continued

Table Properties dialog box


Change the Table DesignTo apply a table style:1. Click anywhere in the table.2. Click the Table Tools Design tab.3. Click the More button at the right

side of the thumbnails in the Table Styles group.

4. Select an option from the drop-down gallery of style choices.

table styles


Customize the formatting of a table style:1. Click anywhere in the table.2. Click the Table Tools Design tab.3. Click check boxes in the Table

Style Options group.

Change the Table Design…continued

Table Style Options group


1) This feature is used to create a variety of graphics to visually illustrate and present data.a. Shapesb. SmartArtc. WordArtd. Tables

3) Click this to select an entire table. a. table size handleb. table copy handlec. table move handled. table select handle

2) This feature is useful for displaying data in columns and rows.a. Shapesb. SmartArtc. WordArtd. Tables

4) Change column widths and row heights by dragging these. a. gridlinesb. dotted linesc. dashed linesd. none of these

CHECKPOINT 2

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Insert a FileTo insert one file into another:1. Position the insertion point.2. Click the Insert tab.3. Click the Object button arrow

in the Text group.4. Click the Text from File

option.5. At the Insert File dialog box,

double-click document.

Object button arrow


Insert a Section BreakTo insert a section break:1. Position the insertion point.2. Click the Layout tab.3. Click the Breaks button in

the Page Setup group.4. Click option in the Section

Breaks section.

Breaks button


Create and Modify ColumnsTo format text into columns:1. Position the insertion point.2. Click the Layout tab.3. Click the Columns button in

the Page Setup group.4. Click number of columns.

Columns button


Create and Modify Columns…continuedTo display the Columns dialog box:1. Click the Layout tab.2. Click the Columns button

in the Page Setup group.3. Click the More Columns

option.

Columns dialog box


Insert a HyperlinkTo insert a hyperlink:1. Select the text.2. Click the Insert tab.3. Click the Hyperlink

button in the Links group.

4. Type the file name or web address in the Insert Hyperlink dialog box.

5. Click OK.

Insert Hyperlink dialog box


Merge Documents and EnvelopesTo complete a mail merge:1. Click the Mailings tab.2. Click the Select

Recipients button in the Start Mail Merge group.

3. Click the Type a New List option.

4. Click the Customize Columns button.

steps continued on next slide…

Select Recipients button


Merge Documents and Envelopes…continued5. At the Customize

Address List dialog box, delete and/or add fields.

6. Click OK to close the dialog box.


Customize Address List dialog box

Add Field dialog box


Merge Documents and Envelopes…continued7. At the New Address List

dialog box, type the text in the fields.

8. Click OK.9. At the Save Address List

dialog box, navigate to the desired folder.

10. Click in the File name text box, type the file name, and then press Enter.

steps continue on next slide…

New Address List text fields


Merge Documents and Envelopes…continued11. Open the main document.12. Click the Mailings tab.13. Click the Select Recipients button.14. Click the Use an Existing List option.15. At the Select Data Source dialog box, navigate to the desired

folder, and then double-click data source file.16. Insert fields in the document by using buttons in the Write &

Insert Fields group.



Merge Documents and Envelopes…continued17. Click the Finish & Merge button in the Finish group.18. Click Edit Individual Documents at the drop-down list.19. At the Merge to New Document dialog box, click OK.

Finish & Merge button


Merge Documents and Envelopes…continuedTo merge an envelope:1. At a blank document, click the Mailings tab.2. Click the Start Mail Merge button and then

click Envelopes at the drop-down list.3. At the Envelope Options dialog box, click OK.4. Click the Select Recipients button.5. Click the Use an Existing List option.6. At the Select Data Source dialog box, navigate

to the desired folder and then double-click the data source file.


Start Mail Merge button


Merge Documents and Envelopes…continued7. Click the envelope approximately where the recipient’s name and

address will appear.8. Click the Address Block button in the Write & Insert Fields group.9. At the Insert Address Block dialog box, click OK.10. Click the Finish & Merge button in the Finish group.11. Click Edit Individual Documents at the drop-down list.12. At the Merge to New Document dialog box, click OK.

Address Block button


To edit a data source file, select the file using the Select Recipients button on the Mailings tab.

With the data source file connected to the main document, click the Edit Recipients List button in the Start Mail Merge group.

At the Mail Merge Recipients dialog box, click the data source file name in the Data Source list box and then click the Edit button. This displays the Edit Data Source dialog box with options for editing,

adding, or deleting entries.

Edit a Data Source File


1) Click this button arrow in the Text group on the Insert tab to insert one file into another.a. Objectb. Filec. Textd. Document

3) Word automatically adds this to the beginning of a web address.a. hppt://b. http://c. htpt://d. hptp://

2) To increase the ease with which a person can read and understand groups of words, consider setting the text in these.a. SmartArtb. text boxesc. graphicsd. columns

4) Insert this in an envelope where the recipient’s name and address will appear.a. Address Blockb. Greeting Linec. Complimentary Closingd. Salutation

CHECKPOINT 3

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