union council minutes · that the uq union council endorses the clubs and societies committee’s...

The Meeting Opened at 6:04pm The Chair acknowledged the Traditional Owners of the land

a) Credentials The following members were present: Michael Lucas Nora Abdalla Gabii Starr Riley Williamson Thomas Parer Ange Ou Ismael Gonot Rosie Katunar Bernadette Steinmann Fei Ren Barani Ganapathi Chao Chen Jahmayne Coolwell Sachin Perera Eden Tam Monica Farrelly Sabina Rooney Molly Frankham Alynna Wong Sebastian Campbell Michael Wellington Dylan Kerr Levi Kerr Andrew Mylonas Zachary Thomas Darcy Bermingham Amanda Lin James Carroll Sunita Kashyap Coen Harnischfeger Nick Baker Blair Ivens Mike Hopkins

The Following Members were absent:

Olivia Amsden Madeline Price Emil Cañita Kate Watson Laura Anderson Murrawah Johnson Roxanne Coleman Jasmine Knight Samuel Kiernan Alex Smock Dominic Hansson Guy Morgan Jessica Poland Tristan Heiner Harry Spicer Elliot Steel Damien de Haan Kyle Jensen Michael Quirk Matt Lucas Cat Le Poidevin Penelope Webster Claudia Farhart Rose Richani Georgia Millroy

UNION COUNCIL MINUTES

From the 2nd Ordinary Meeting of the 105th UQ Union Council, 2015

6:00PM Tuesday 22/03/2016

Heath Room Level 3, Union building (Bld. 21), St. Lucia Campus

Chair: Sebastian Campbell

Apologies were received from the following members: Alex Smock Tristain Heiner Harry Spicer

Domin Hansson Jessica Poland Olivia Amsden

Kate Watson Damien de Haan The following applications for leave for this meeting were received:

Guy Morgan Madeline Price Emil Cañita

The following proxies were received:

Alex Smock to Sabina Rooney Tristain Heiner to Rohan McPhee

Harry Spicer to Conor Ruane

Dominic Hansson to Dominic Smith

Jessica Poland to Rosie Katunar

Guy Morgan to Rohan McPhee

The following others were present: Rowan Evans Dominic Smith Conor Ruane Finbar Fuller David Corporal Patrick Bowman Natassja Bertram Nicholas Comino Lachlan Firth Rohan McPhee Kurt Tucker Doug Allen Elliot Griffin Sasha Zuniga Taylor Bevan Amye Fairbairn Nathan Condoleon Campbell Ray Carmel Fettes Tilishia Moodley Sophie Seneviratne Alistair Meldrum Lauren Bicknell Jeremy Crowley Andrew Lee Andrew Jell

Resignations:

Catrin Renstöm Anush Zarif

It was moved THAT THE NOTED APOLOGIES BE ACCEPTED AND LEAVE BE GRANTED TO ALL APPLICANTS.

COUNCIL 105/26 LUCAS/D. KERR CARRIED

Procedural motion to suspend standing orders CARRIED

Ange Ou entered the meeting at 6:08pm The Chair invited Jeremy Crowley, Andrew Lee and Andrew Jell to give a short presentation to Council. The presentation covered the relationship between the University and the Union, major projects of the University, such as the student housing project, and the collaborative strategic vision of the two organisations. Jeremy Crowley, Andrew Lee and Andrew Jell left the meeting at 6:16pm

b) Elections The Assistant Returning Officer reported that Sebastian Campbell was elected as Council Chair and Emil Cañita was elected as the Vice President of Gender and Sexuality after a secret ballot at the last meeting of Council. Chao Chen and Barani Ganapathi were jointly elected unopposed for the position of the International Students Officer. It was moved THAT THE ASSISTANT RETURNING OFFICER’S REPORT BE ACCEPTED AND CONFIRMED

COUNCIL 105/26 L. KERR/HARNISCHFEGER CARRIED The Union Secretary explained that there is an informal appeal regarding a decision made by the Clubs and Societies Committee. As relevant students were not yet present at the meeting, it was agreed to consider the informal appeal at a later point of the meeting. Procedural motion to move to Reports of the Elected Officers

CARRIED

d) Reports of Elected Officers All reports of the Elected Officers were starred for discussion President’s Report The President opened the floor for questions on his report. In response to a series of questions, the President outlined:

the previous Faculty Consultative Committee was inquorate, but did result in some informal discussions with an Engineering student from the Mechanical Engineering Student Society who did attend and progress has been made on some of the concerns raised by that student with respect to library operating hours.

Market day was a success and memberships increased. The SSAF survey will be a survey written in partnership with all major stakeholders that

are involved with SSAF and will be used to inform SSAF spending broadly. It was moved THAT THE PRESIDENT’S REPORT BE ACCEPTED AND CONFIRMED

COUNCIL 105/27 KASHYAP/D. KERR CARRIED Union Secretary’s Report The Union Secretary opened the floor for questions on her report. Question raised regarding the best timeframe for announcing the results of a casual vacancy. The Secretary responded that it was a decision of the Returning Officer to announce the results. Question raised regarding the nomination forms of the newly elected International Students Officer. The Secretary responded that she has not seen the nomination forms but she imagines that, as they were elected jointly, they would have submitted joint nomination forms. It was moved THAT THE SECRETARY’S REPORT BE ACCEPTED AND CONFIRMED

COUNCIL 105/28 ROONEY/LIN CARRIED Procedural motion to consider the Treasurer’s report during Business Which Has Been Proposed.

CARRIED

Vice President of Student Rights The Vice President of Student Rights opened the floor for questions on his report. In response to a series of questions, he outlined that:

Meals at Gatton will be run once per month. Morning Marmalade will be run at St Lucia twice per week. Stress Less Week and Exam support stalls are planned for 2016.

He added that questions regarding campaigns are better directed to the Other Vice President of Student Rights who was unable to attend this meeting of Council. It was moved THAT THE REPORT OF THE VICE PRESIDENT (STUDENT RIGHTS) BE ACCEPTED AND CONFIRMED

COUNCIL 105/28 MYLONAS/D. KERR CARRIED Vice President of Gender and Sexuality It was explained that the Vice Presidents of Gender and Sexuality were unable to attend this meeting of council. The Secretary explained that the Vice President of Gender and Sexuality is intending on holding queer events. The Treasurer agreed to look into a question regarding funds of the Queer Rights Action Group. It was moved THAT THE REPORT OF THE VICE PRESIDENT (GENDER & SEXUALITY) BE ACCEPTED AND CONFIRMED

COUNCIL 105/29 L. KERR/KASHYAP CARRIED Vice President of Campus Culture The Vice President of Campus Culture, Thomas Parer, opened the floor for questions on his report. In response to a series of questions, he outlined that:

Exact numbers for Ignition are difficult to get due to an issue with reconciliation with the tills on the night. He explained that maximum capacity of the venue was 4,000 people. He added that the night was successful and students had fun. He later explained that the Union sold at least more than 2,500 tickets.

He outlined that the Union has organised for an Easter Egg Hunt at PACE, Gatton and Herston.

He also outlined that the Campus Culture portfolio has been working with the Gender and Sexuality Portfolio, the Colleges Officers and Headspace on providing Mental and Sexual Health training for colleges on campus.

It was moved THAT THE REPORT OF THE VICE PRESIDENT (CAMPUS CULTURE) BE ACCEPTED AND CONFIRMED

COUNCIL 105/30 L. KERR/KASHYAP CARRIED Abilities Officer No questions were raised with respect to the report of the Abilities Officer. It was moved THAT THE REPORT OF THE ABILITIES OFFICER BE ACCEPTED AND CONFIRMED

COUNCIL 105/31 ROONEY/D. KERR CARRIED Environment Officer’s Report The Environment Officers opened the floor for questions on their report. In response to a series of questions, they outlined that:

They worked at least over 10 hours in the last fortnight, primarily in preparation for the food co-op.

They explained that the food co-op provides members with affordable organic food sourced from local famers. They explained that they sell the produce at cost price. They explained that they do not have the resources to safely source and store meat products.

It was moved THAT THE REPORT OF THE ENVIRONMENT OFFICER BE ACCEPTED AND CONFIRMED

COUNCIL 105/31 L. KERR/SMITH CARRIED Michael Wellington left the meeting at 6:53pm

Postgraduate Students Officer The Postgraduate Students Officer opened the floor for questions on their report. In response to a series of questions, they outlined that they have been very busy over the past few months with O-week and events, explaining that some weeks are busier than others. It was moved THAT THE REPORT OF THE POSTGRADUATE OFFICER BE ACCEPTED AND CONFIRMED

COUNCIL 105/32 BERMINGHAM/MYLONAS CARRIED Goorie Berrimpa Officer The Goorie Berrimpa Officer opened the floor for questions on his report. In response to a question, he explained that the Wintergarden Bowling Night was a success. He added that the portfolio has also been liasing with ATSI on student engagement. It was moved THAT THE GOORIE BERRIMPA OFFICER’S REPORT BE ACCEPTED AND CONFIRMED

COUNCIL 105/33 L. KERR/LIN CARRIED Medical Students Officer No questions were raised with respect to the report of the Medical Student’s Officer. It was moved THAT MEDICAL STUDENTS OFFICER’S REPORT BE ACCEPTED AND CONFIRMED

COUNCIL 105/34 L. KERR/MYLONAS CARRIED Turbot St Officer No questions were raised with respect to the report of the Turbot St Officer. It was moved THAT TURBOT ST OFFICER’S REPORT BE ACCEPTED AND CONFIRMED

COUNCIL 105/35 HARNISCHFEGER/RUANE CARRIED Gatton Campus Officer It was explained that the Gatton Campus Officer was no longer present at the meeting. In response to a question regarding the Gatton Board, the Union President explained that the regulatory amendment regarding the Gatton Board will be considered later in the meeting. He added that it was drafted in consultation with the Gatton Campus Officers and has been endorsed by the Gatton Board.

It was moved THAT THE GATTON CAMPUS OFFICER’S REPORT BE ACCEPTED AND CONFIRMED

COUNCIL 105/36 SMITH/L. KERR CARRIED College Officer In response to a series of questions, the Colleges Officer explained that some colleges have had some difficulty in accessing grants but he has been in communication with the Union Treasurer regarding that. It was moved THAT THE COLLEGE OFFICER’S REPORT BE ACCEPTED AND CONFIRMED

COUNCIL 105/37 L. KERR/HARNISCHFEGER CARRIED Union Newspaper Editor The Union Newspaper Editors opened the floor for questions on their report. In response to a series of questions, they outlined that:

Semper Floreat worked with the Student Rights Portfolio to compile the O-week Survival Guide

The editorial team also worked on contracts with various suppliers such as printers as well as a re-launch of the website.

The response to the market day podcast was excellent. The team is inviting submissions from women to contribute to the women’s edition, but

all students are also welcome to submit online. The Semper Floreat Launch Party was held at the Redroom and had good attendance.

Chao Chen left at 6:58pm. It was moved THAT THE UNION NEWSPAPER EDITOR’S REPORT BE ACCEPTED AND CONFIRMED

COUNCIL 105/38 L. KERR/KASHYAP CARRIED Nick Baker left the meeting at 7:05pm

c) Appeals from Decisions of Union Bodies It was explained that the Clubs and Societies Committee recently ratified the Criminology and Criminal Justice Club as a UQU club. Other clubs have expressed concerns that the aims and objectives of the club overlap with the aims and objectives of clubs that are already operating. It was raised that the club will represent a growing cohort of students, as the Academic Board recently approved of the new bachelor program for criminology. It was raised that the clubs who have expressed concerns largely represent legal students, whereas this club will be representing students from a variety of disciplines. Procedural motion to move to a vote

CARRIED It was moved THAT THE UQ UNION COUNCIL ENDORSES THE CLUBS AND SOCIETIES COMMITTEE’S DECISION TO RATIFY THE UQ CRIMINOLOGY AND CRIMINAL JUSTICE SOCIETY.

COUNCIL 105/39 L. KERR/D. KERR CARRIED Procedural motion to move to appendix A and B in the Agenda.

NOT CARRIED

e) Matters Arising from the Reports of Elected Officers Nil.

f) Question Time Questions on Notice Question raised regarding access to the draft constitution. The UQ Union President responded that when the document is ready there will be a lot of consultation and a meeting to facilitate open discussion. Question raised regarding the costs of electronic voting. The UQ Union Treasurer responded that the Union is likely to save approximately $25,000 by using electronic voting. Question raised regarding the reason why some clubs have not been disciplined when they have failed areas such as audits or holding AGMs.

The Vice President of Campus Culture, Ange Ou, explained that the committee makes choices democratically and the outcomes are not dictated. She explained that the committee had firm reasons when they chose not to discipline certain clubs and each club was assessed on a case-by-case basis after the clubs had provided written and verbal statements to the committee. She added that the portfolio is also working on those procedures to make the process better. She further explained that committee members often abstain from voting when there is a conflict of interest. Questions from the floor Question raised regarding why the International Students Officer resigned. The UQ Union Secretary responded that the officer who resigned felt that she needed to focus more on her studies. Question raised regarding how much the Returning Officer gets paid to run casual vacancy elections. The UQ Union Finance Manager explained that those invoices have not yet been received. Questions raised regarding electoral processes for the recent casual vacancies. The Assistant Returning Officer was invited to address council. She explained that the electoral processes for casual vacancies are different to those of the Annual Elections. She explained that candidates were invited to contact the Returning Officer prior to the ballot count taking place. She explained that the contact details of the Returning Officer are available and can also be gained by contacting Union Administration. She explained that any other concerns with electoral processes should be communicated with the Returning Officer. Question raised regarding the calling of the Administrative Committee meetings with respect to member availability. The Union Secretary responded that she has endeavoured to call meetings at times that suit the most members and has made efforts to gauge all member availability. Question raised regarding whether the First Quarter Supply Budget was provided at the previous meeting of Council. The Treasurer responded that it was. She explained that it was not titled ‘supply budget’, which was raised at the meeting.

Question raised regarding the success of the Redroom. The UQ Union President responded that the Union is trying to improve the business and suggested that council consider the Redroom later in the meeting during the budget. Question raised regarding the lock out laws campaign. The UQ Union President responded that the Union has had correspondence with the Government, No Curfew were invited on campus for o-week, there was a petition during o-week and one of the Vice Presidents of Student Rights will be designing a survey regarding the lock out laws as well as other policy matters. Question raised regarding whether the Union intends to incorporate. The Union President responded that the Union is still proceeding with Incorporation. He explained that the current executive is considering a model of an Incorporated Association, rather than a company limited by guarantee. The Union President explained that the current drafts are commercial in confidence at this stage but a draft will be supplied when it is ready. Question raised regarding submissions for the Semper Floreat Women’s Issue. Union Newspaper Editor, Sabina Rooney, responded that Semper Floreat is looking on track to meet the amount of submissions required. Suggestion raised by student, Doug Allen, where club funding could be withheld from clubs the second half of the year when they fail to submit an audit. The Vice President of Campus Culture responded that she could consider the suggestion. Question raised regarding whether the officers are paid the correct honorarium. The UQ Union Treasurer responded that they are paid the correct honorarium. Question raised by student, Kurt Tucker, regarding whether the payslips of the officers could be supplied to council. The UQ Union Treaurer responded that it may not be legal to provide the personal payslips of officers to council.

g) Confirmation of Minutes from Previous Meetings Corrections to the minutes were suggested. Corrections included the following:

An amendment to the date The correct spelling of ‘Coen Harnischfeger’ The recorded vote regarding lock out laws The title of the First Quarter Supply Budget

It was moved THAT THE MINUTES OF THE 1ST ORDINARY MEETING OF THE 105TH UQ UNION COUNCIL BE ACCEPTED AND CONFIRMED WITH AMENDMENTS

COUNCIL 105/40 ROONEY/MYLONAS CARRIED

h) Business Arising From the Minutes Nil

i) Reports of Other Union Bodies Procedural motion to move all reports of Union Bodies en bloc

CARRIED It was moved en bloc THAT THE CLUBS AND SOCIETIES COMMITTEE REPORTS BE ACCEPTED AND CONFIRMED

COUNCIL 105/41 L.KERR/D. KERR CARRIED THAT THE ABILITIES COLLECTIVE REPORT BE ACCEPTED AND CONFIRMED

COUNCIL 105/42 L.KERR/D. KERR CARRIED THAT THE ADMINISTRATIVE COMMITTEE REPORT BE ACCEPTED AND CONFIRMED

COUNCIL 105/43 L.KERR/D. KERR CARRIED THAT THE GATTON BOARD REPORT BE ACCEPTED AND CONFIRMED

COUNCIL 105/44 L.KERR/D. KERR CARRIED THAT THE WOMEN’S COLLECTIVE REPORT BE ACCEPTED AND CONFIRMED

COUNCIL 105/45 L.KERR/D. KERR CARRIED

THAT THE QUEER COLLECTIVE REPORT BE ACCEPTED AND CONFIRMED COUNCIL 105/46 L.KERR/D. KERR CARRIED

j) Business Which has Been Proposed

I. February Financials The UQ Union Treasurer spoke to her written report. It was clarified that occasionally the portfolios spend parts of their budget in months that are difficult to predict, which explains some of the portfolio variances. It was clarified that expenditure on elections will likely appear in the March financials. It was moved THAT THE TREASURER’S REPORT BE ACCEPTED AND CONFIRMED

COUNCIL 105/47 HARNISCHFEGER/ L.KERR CARRIED II. 2016 Annual Budget

The Chair explained that there are parts of the budget which are to be considered in camera as they are commercial in confidence. Procedural motion to allow Lauren Bicknell to stay in the room if the meeting moves in camera.

CARRIED All other non-members of council who were not holding proxy votes left the meeting at 8:16pm Procedural motion to move in camera

CARRIED Meeting moved in camera at 8:16pm Moved ex camera at 8:46pm Meeting adjourned at 8:47pm Kurt Tucker, Alistair Meldrum, Elliot Griffin, Nick Comino, Campbell Ray, Finbar Fuller, Lachlan Firth and Isabel Manfield entered the room at 8:49PM. Meeting resumed at 8:56pm

The UQ Union Treasurer and UQ Union Finance Manager spoke to the 2016 Annual Budget. Discussion Regarding Further Funding for PACE It was raised that the students on the PACE campus do not have as much access to Union activities and services as they are a small exterior campus. A motion was received from the floor regarding financial allocation to PACE. The UQ Union Treasurer responded that she would prefer applications through discretionary spending. She explained that amending the formal budget without first receiving a formal proposal is not sensible or consistent. Procedural motion to put the motion to a vote

CARRIED It was moved TO ADD $8,000 TO THE BUDGET TO BE USED SOLELY FOR THE SUPPORT OF PACE STUDENTS

COUNCIL 105/48 TUCKER/MELDRUM CARRIED Discussion regarding the National Union of Students. The UQ Union President responded that accreditation to NUS has not been planned or budgeted for. Motion received from the floor regarding a barring of the Union from accreditation to NUS. The mover of the motion raised that the motion will bind successive councils on the matter. The UQ Union Treasurer responded that, as the expenditure is not in the budget, spending in that area would have go through council anyway. A point of order was raised requiring the Chair to assess whether the motion was out of order. The Chair ruled that the motion was out of order. Dissent in the Chair was raised.

The UQ Union Secretary took the position of Chair. It was raised that the motion was in order, as it creates a policy. Union Chairperson, Sebastian Campbell, responded that the motion is out of order as it removes the positive right of the Treasurer to spend money. He further added that regardless, the Treasurer would be obliged to present council with that amount of expenditure. Procedural motion for dissent in the chair

NOT CARRIED It was moved THAT THE UQ UNION BE THIS YEAR BARRED FROM CONFERRING ANY FINANCIAL ACCREDITATION TO THE AUSTRALIAN NATIONAL UNION OF STUDENTS (ANUS)

COUNCIL 105/49 TUCKER/THOMAS OUT OF ORDER Council considered a motion regarding delegate appointment to NUS conferences. The mover of the motion raised that proportionate representation voted by council would be a more democratic way to send UQ Student delegates to NUS conferences The seconder of the motion added that it would make the process more transparent. Procedural motion for the motion to be put

CARRIED

It was moved ANY OBSERVERS OR DELEGATE TO ANY NATIONAL UNION OF STUDENTS CONFERENCES, EVENTS OR PROGRAMS ON BEHALF OF OR WITH FINANCIAL ASSISTANCE OF THE UQ UNION MUST BE APPOINTED PROPORTIONALLY BY UNION COUNCIL.

COUNCIL 105/50 TUCKER/THOMAS NOT CARRIEDRecorded Vote:

HABS Councillor: Amanda Lin AgainstHABS Councillor: James Carroll In favour

HABS Councillor: Sunita Kashyap AgainstEAIT Councillor: Coen Harnischfeger Against

EAIT Councillor: Guy Morgan proxied to Rohan McPhee In favour Science Councillor: Andrew Mylonas AgainstScience Councillor: Zachary Thomas In favour

Science Councillor: Darcy Bermingham AgainstBEL Councillor: Tristain Heiner proxied to Rohan McPhee In favour

BEL Councillor: Harry Spicer proxied to Conor Ruane In favour BEL Councillor: Levi Kerr Abstain

MABS Councillor: Jessica Poland AbstainHASS Councillor: Alex Smock proxied to Sabina Rooney Against

HASS Councillor: Dylan Kerr AgainstHASS Councillor: Dominic Hansson proxied to Dominic Smith In favour

It was moved THAT THE 2016 BUDGET BE ACCEPTED AND CONFIRMED

COUNCIL 105/51 HARNISCHFEGER/BERMINGHAM CARRIED Safer Schools Discussion A motion was received from the floor regarding the condemnation of the Federal Government for cutting the Safer Schools program. The mover of the motion outlined that research shows that LGBTI education at schools helps prevent suicidal tendencies. It was raised that education on those matters may be inappropriate for that age group and the name makes it sound like people who don’t support the program also don’t support schools being safe. The mover of the motion raised that anecdotally, people around that age group begin to question their sexual identity.

Procedural motion to put the motion to a vote

CARRIED It was moved THAT THE UQ UNION CONDEMN THE DECISION BY THE CURRENT FEDERAL GOVERNMENT TO GUT THE SAFE SCHOOLS COALITION PROGRAM, AND THEREBY ACTIVELY PREVENT SUPPORT AND EDUCATION THAT BENEFITS QUEER YOUTH, WHILST ALSO PUTTING THE LIVES AND HEALTH OF AN ALREADY VERY AT RISK GROUP, FURTHER IN DANGER.

COUNCIL 105/52 FRANKHAM/PARER CARRIED A motion was received from the floor regarding a congratulations to various students and their endeavours in the recent Queensland Council Elections. The mover of the motion outlined that council should recognise the achievement of those students It was moved THAT THE UQ UNION CONGRATULATES UQ STUDENT RYAN MURPHY FOR HIS RE-ELECTION AS THE COUNCILLOR FOR DOBOY WARD. THE UQ UNION ALSO CONGRATULATES UQ STUDENT TALBOT SPEECHELY FOR HIS EFFORTS AS A CANDIDATE FOR THE WALTER-TAYLOR WARD

COUNCIL 105/53 TUCKER/MCPHEE CARRIED III. Special Resolution

Several motions were considered with respect to remuneration of Office Bearers. The UQ Union President explained that the payment would not involve any backpay and highlighted that Council has just unanimously endorsed an annual budget which accounts for those wages. He raised that a lot of work goes into the Office Bearer roles and it is important to recognise those efforts. It was raised that other students work in volunteer roles throughout the University for the love of the campus, without requiring remuneration. It was raised that the roles would still be largely voluntary positions as the remuneration would be modest. It was suggested that the payment should be contingent on Office Bearers submitting reports in order to maintain accountability.

It was raised that it could be unfair and possibly not legal to give payments based on the discretion of Council on a month-to-month basis. It was moved THAT IN ACCORDANCE WITH R89, THAT THE ELECTED OFFICER POSITIONS OF GOORIE BERRIMPA OFFICER, ENVIRONMENT OFFICER, POSTGRADUATE OFFICER, INTERNATIONAL STUDENTS OFFICER AND ABILITIES OFFICER ARE EACH PAID TEN HOURS PER FORTNIGHT UNTIL THE 2016 ANNUAL MEETING, SUBJECT TO THE FOLLOWING CONDITIONS: a) The payment of each particular elected officer is dependent upon Union Council voting to

approve the report of that particular elected officer. b) The approval of the report of each elected officer shall constitute approval for payment until

the next quorate meeting of the Union Council. c) If the elected officer does not submit a report to Union Council, Union Council may move a

separate motion to approve pay until the next quorate meeting of the Union Council, which may be carried by a simple majority.

d) If Union Council rejects the report of a particular officer, payment will not be authorized, and may not be authorized until the next quorate meeting of the Union Council through the mechanisms described in this special resolution.

COUNCIL 105/54 L. KERR/THOMAS NOT CARRIED It was moved THAT IN ACCORDANCE WITH APPENDIX A, R89 BE AMENDED TO READ THAT THE ELECTED OFFICER POSITIONS OF GOORIE BERRIMPA, ENVIRONMENT OFFICER, INTERNATIONAL STUDENTS OFFICER, ARE EACH PAID TWENTY HOURS PER FORTNIGHT UNTIL THE 2016 ANNUAL MEETING

COUNCIL 105/55 L. KERR/RAY NOT CARRIED In reference to the final motion regarding Office Bearer remuneration, it was raised that paying the International Students Officer and Postgraduates Students Officer was voted in unanimously last year, there is no financial problem with voting in favour again, the arrangement would expire at the end of the year and it would provide an acknowledgement of the work the office bearers do.

It was moved THAT IN ACCORDANCE WITH R89, THAT THE ELECTED OFFICER POSITIONS OF GOORIE BERRIMPA OFFICER, ENVIRONMENT OFFICER, POSTGRADUATE OFFICER, INTERNATIONAL STUDENTS OFFICER AND ABILITIES OFFICER ARE EACH PAID TEN HOURS PER FORTNIGHT UNTIL THE 2016 ANNUAL MEETING.

COUNCIL 105/56 LUCAS/STARR NOT CARRIED

HABS Councillor: Amanda Lin In favour HABS Councillor: James Carroll Against

HABS Councillor: Sunita Kashyap In favour EAIT Councillor: Coen Harnischfeger In favour

EAIT Councillor: Guy Morgan proxied to Rohan McPhee AgainstScience Councillor: Andrew Mylonas In favour Science Councillor: Zachary Thomas Against

Science Councillor: Darcy Bermingham In favour BEL Councillor: Tristain Heiner proxied to Rohan McPhee Against

BEL Councillor: Harry Spicer proxied to Conor Ruane Against BEL Councillor: Levi Kerr In favour

MABS Councillor: Jessica Poland In favour HASS Councillor: Alex Smock proxied to Sabina Rooney In favour

HASS Councillor: Dylan Kerr In favour HASS Councillor: Dominic Hansson proxied to Dominic Smith Against

IV. Regulatory Amendments

Recommendation numbers 1, 2 and 5 were starred for discussion. Meeting adjourned at 11:28pm Meeting resumed at 11:33pm The Chairperson read aloud an amendment to recommendation 2 in the Agenda. The mover of the original motion endorsed the amendment.

It was moved THAT APPENDIX B BE AMENDED. R189.6 BE REMOVED AND REPLACED WITH: R189.6 THE PRESIDENT, OR NOMINEE, OF THE PROPOSED CLUB SOCIETY SHALL BE INVITED TO APPEAR BEFORE THE CLUBS AND SOCIETIES COMMITTEE, BY THE CHAIR, AT THE MEETING WHICH IS TO CONSIDER THE PROPOSED RATIFICATION.

COUNCIL 105/57 KERR/OU CARRIED Council considered an amendment to recommendation 5. It was explained that the amendment will make the timing between ratification and affiliation of a club fall into line with how often the committee meets. It was suggested that the amendment was not necessary. It was moved THAT APPENDIX B BE AMENDED TO READ: R189.6 THE PROPOSED CLUB OR SOCIETY MUST HOLD AN AFFILIATION MEETING NOT LATER THAN FORTY CLEAR DAYS AFTER ITS EXPRESSION OF INTEREST.

COUNCIL 105/58 KERR/OU WITHDRAWN Procedural motion to consider all recommendations en blos, excluding recommendation number 1.

CARRIED It was moved en bloc THAT R189.9 BE REMOVED AND REPLACED WITH:

189.9 The proposed Club or society must hold an Affiliation Meeting no later than thirty business days after its expression of interest has been satisfied.

COUNCIL 105/59 OU/STARR CARRIED

THAT R189.6 BE REMOVED AND REPLACED WITH:

189.6 The President, or nominee, of the proposed club or society may appear before the Clubs and Societies Committee at the meeting which is to consider the proposed ratification.



189.7 Clubs and Societies Committee may request further information relating to any aspect of the club or society in order to assist its deliberations.



189.8 A proposed club or society whose expression of interest has been ratified by the Clubs and Societies Committee is eligible:

a) to book tables;

b) to book Union rooms; and

c) to use the Union's facilities to photocopy for the purposes of promoting the Affiliation Meeting.



189.10 Notice of the Affiliation Meeting must be given to the Clubs and Societies Administration Officer at least five Academic Days before the meeting.


THAT

189.11 The Affiliation Meeting must:

a) i) in the case of a subsidised club, be attended by at least thirty financial members of the Club or Society, at least 70 per cent of whom must be students; or

ii) in the case of an Campus-Based Club, be attended by at least ten financial members of the Club or Society, at least 70 per cent of whom must be students who do not study at the University's St Lucia Campus;

b) adopt a constitution, consistent with the model in Schedule

Seventeen;

c) elect a Committee in accordance with its constitution;

d) resolve to affiliate to the Union; and

e) be attended by the Clubs and Societies Administration Officer or the Vice-president (Campus Culture).



189.12 Following the Affiliation Meeting, the club or society must submit to the Clubs and Societies Committee:

a) the club or society’s constitution, and

b) a membership list containing details of its members’

i) names, and

ii) contact details, and

iii) student numbers; and

c) the composition and contact details of the club or society’s committee; and

d) the minutes of the Affiliation Meeting.



189.13 Prior to the Clubs and Societies Committee meeting where the proposed club or society will be considered for affiliation, the Chair should ensure the constitution adopted in R189.11 is consistent with the spirit of Schedule Seventeen.



189.14 The Clubs and Societies Committee members may request the Chair to report on the reasoning for any constitutional changes suggested pursuant to R189.13.



189.15 Upon receipt of the information listed in R189.11, the Clubs and Societies Committee must resolve to affiliate the club or society where the conditions for affiliation have been adhered to.

COUNCIL 105/68 OU/STARR CARRIED THAT R189.16 BE INSERTED AND READ:

189.16 For UQ Union affiliated incorporated clubs, where a requirement in Schedule Seventeen is inconsistent with any applicable requirements under Queensland law, the latter shall prevail, and the former shall, to the extent of the inconsistency, be without force or effect.

COUNCIL 105/69 OU/STARR CARRIED THAT R189.17 BE INSERTED AND READ:

189.17 Clubs and Societies must operate only one banking account. This account must be in the Club or Society’s name at the University branch of a bank. The Clubs and Societies Administration Officer must be a signatory to all bank accounts held by Clubs and Societies.

COUNCIL 105/70 OU/STARR CARRIED THAT R50.1 BE REMOVED AND REPLACED WITH: 50.1 The members of the Gatton Campus Board shall be:

a) Union President (voting); b) Union Secretary (voting); c) Union Treasurer (voting); d) Gatton Campus Officer (voting); e) Gatton Campus Board Member (voting); f) President of the Gatton Residents Club (voting); g) President of the Gatton Students Association (voting); h) President of the Veterinary Students Association (voting); i) President of the Gatton International Students Association (voting); j) President of the UQ Plant Science Society (voting); k) President of the Agribusiness Association (voting); l) Director of UQ Student Affairs (non-voting); m) Director of UQ Corporate Operations (non-voting); n) Gatton Campus Director (non-voting); o) Manager of UQ Sport Gatton (non-voting); and p) any Gatton student (non-voting)

COUNCIL 105/71 LUCAS/STARR CARRIED THAT R50.2 BE REMOVED AND REPLACED WITH: 50.2 For the purposes of R50.1(e):

a) The position shall be elected at the Annual Elections in accordance with Part 5 of the Regulations;

b) Only Gatton Students may stand as, vote for, nominate or second candidates in the election of the Gatton Campus Board Member;

c) Up to two people may on a shared basis stand for and hold the Gatton Campus Board Member position;

d) The provisions contained within C25.5 shall apply to the position of Gatton Campus Board Member.

COUNCIL 105/72 LUCAS/STARR CARRIED THAT R50.5 BE REMOVED AND REPLACED WITH: 50.5 Without limiting R50.4, the Gatton Campus Board is specifically responsible for:

a) Representing and furthering the interests of Gatton Students on matters of concern to them, and acting as the means for the expression of Gatton Students’ concerns;

b) Facilitating the development of Standing Resolutions on Policy on issues of particular concern to Gatton Students;

c) Advising UQU on the effectiveness of its annual funding for Gatton Campus clubs and societies;

d) Propose to UQU how it should allocate subsidies and loans to Affiliated Bodies, where those bodies operate primarily within the Gatton Campus;

e) Organising social and cultural events within the Gatton Campus; f) Directing the Gatton Campus Officer in the conduct of their duties ; g) provide feedback to the University on key issues that impact the UQ student

experience at Gatton Campus, using surveys and other data where needed; h) Seeking to leverage resources where appropriate with UQ Sport and the Gatton

Campus Director. COUNCIL 105/73 LUCAS/STARR CARRIED

THAT R50.6 BE REMOVED AND REPLACED WITH: 50.6 Without limiting R50.4, the Gatton Campus Board is not responsible for:

a) Organising or subsidising sporting activities within the Gatton Campus; b) The management or recruitment of any employee of the UQ Union.

COUNCIL 105/74 LUCAS/STARR CARRIED

It was moved THAT R189.4 BE REMOVED AND REPLACED WITH:

189.4 The Clubs and Societies Committee may ratify the expression of interest provided the Committee has taken into account the following considerations:

a) whether the expression of interest is complete, clear or consistent with the Constitution, Regulations or Standing Resolutions on Policy; or

b) whether the proposed aims of the proposed club or society may reasonably be fulfilled by an existing Club or Society, or

c) whether in the case of an expression of interest to be a Campus-Based Club, there is a Club with the same or reasonably similar aims that wishes to operate at the applicant Campus; or

d) whether the names contained in the expression of interest are substantially similar to the membership of an existing Club or Society.

COUNCIL 105/75 OU/STARR CARRIED Discussion Regarding a Union Referendum The mover of the motion explained that the expansion of Council should not be contentious, as it is already being explored through incorporation. He further explained that proportional representation on Semper Floreat would help to diversify the content in the publication. The UQ Union President responded that a referendum would be a very large financial commitment and would be a better conversation for a different meeting of Council. It was moved THAT UNION COUNCIL SUPPORTS HOLDING A REFERENDUM PRIOR TO THE 2016 UNION GENERAL ELECTIONS TO ALTER THE CONSTITUTION SO THAT

A) THE SIZE OF UNION COUNCIL SHALL BE INCREASED TO 25 ELECTED MEMBERS

B) THAT THE SIZE, COMPOSITION AND METHOD OF THE SEMPER FLOREAT EDITOR POSITION BE CHANGED TO 10 INDIVIDUAL POSITIONS TO BE ELECTED PROPORTIONALLY.

COUNCIL 105/76 TUCKER/THOMAS WITHDRAWN

k) Notice of Business to be Proposed Nil The meeting was declared closed at 11:47PM

THESE MINUTES HAVE NOT YET BEEN CONFIRMED AT A SUBSEQUENT MEETING OF

THE UNION COUNCIL AND ARE TO BE TAKEN AS DRAFT UNTIL SUCH A MEETING OCCURS.

union council minutes · that the uq union council endorses the clubs and societies committee’s...

Documents