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March 7, 2018

MINUTES OF MISSOURI STATE PANHELLENIC

THE GENERAL COUNCIL MEETING WAS CALLED TO ORDER BY PRESIDENT KAYLA EGGERING AT 4:00 PM IN THE PARLIAMENTARY ROOM. THE ROLL WAS CALLED BY VICE PRESIDENT OF ADMINISTRATION KATE LENZ.

CREED

1. ROLL CALL: AX (Y), A (Y), AOII (Y), A A (Y), Z (Y), B Ω ΔΠ Σ Δ ΓΦ(Y), K (Y), (Y), OI (Y)Σ ΣΣΣ Ξ

2. SPEAKERS

3. PREVIOUS MINUTES

4. OPEN FORUM

5. OFFICER REPORTS

A. President: Kayla Eggering ([email protected])

i. Happy Wednesday!

ii. International Women's Day is tomorrow! Grateful for all of you.

iii. Have a fun & safe spring break. Please, for the love of all things good, drink water and keep your social media clean.

B. VP of Judicial Affairs: Alex Holmes ([email protected])

i. I hope midterms are treating you well!

ii. Please be safe over spring break, be respectful of your bodies and your sisters. Don’t push your limits because “it’s fun” (:

iii. Have a SAFE & FUN spring break!

C. VP of Administration: Kate Lenz ([email protected])

i. Send me events for the April calendar!

ii. I will be sending that to Zach over break to have him put it online.

mailto:[email protected])



iii. Everyone be safe and please use the buddy system

D. VP of Recruitment: Madison Henry ([email protected])

i. I hope everyone has been enjoying this nice weather! If anyone knows me, they know that my love language is quality time. So even though it may be a long meeting, I am so happy to be spending time with all of you!! I'm also very excited to pass the recruitment rules! I think it is so awesome that we get to be a part of a community that encourages collaboration and allows everyone's voices to be heard. With that in mind, I encourage everyone to have healthy and constructive discussions while we are here today. Also, keep reminding your recruitment chairs that there is a Recruitment Roundtable on March 21st from 8:30-10:00 in PSU 308A! If any recruitment chairs are still not receiving my emails, please remind them to schedule an appointment with me so we can get that figured out.

E. VP of Membership Development: Emily Heinlein ([email protected])

i. All I can say is WOW! Thank you all for coming to New Member Day. It was awesome and we had a great turnout. Congratulations Delta Zeta on winning the prize for the highest attendance! I hope everyone enjoyed it who went.

ii. Tell your new members who went to new member day to be on the lookout for a survey regarding the event. We want fall new member day to be even better!

iii. That being said, my schedule has freed up a lot! If you are stumped for an educational event, or need someone to come speak to your chapter, contact me! I have a lot of great resources, especially regarding sisterhood and new member retention. I would love to come speak to you guys and give you all the information I learned from AFLV!

iv. PHI SIG APPLICATIONS ARE DUE FRIDAY! By 4 PM to the OSE. Please remind your new members to turn in their applications.

F. VP of Community Relations: Caiti Sloman ([email protected])

i. We still need an SGA Rep! This is open to junior and senior delegates and is a good way to get Panhellenic experience. Contact me if you are interested. Meetings are 5:30pm on Tuesdays here in the Parli room.

ii. Community Service Opportunities:

1. Springfield Victory Mission Pantry - lots of different shifts!

2. Heart of Westside Community Programming - Monday, March 19th, 5:00pm-8:00pm

3. Amy Blansit or Ben Funk

a. 417-720-1890

4. SCAMP (Spread Compost, and Mulch, Plant) - Tuesday, March 20th, 2018 from 4:30pm to 6:30pm

iii. Organizations Reports:

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1. SAC: The big spring concert is Kyle - who sings iSpy! It's April 18th at Juanita K. Hammons Hall and tickets are $12 for students.

2. TC: Student Alumnae Association is hosting the Missouri State Birthday Party on March 20th, right after Spring Break! Traditions Council will have lots of yummy food too! Also, Traditions Council is hosting a tailgate at the Inaugural Beach Volleyball game on Thursday next week!

3. IFC: no report.

4. NPHC: YARD SHOW, MARCH 21st DON'T FORGET! There should also be a couple probates this semester so keep your eyes out!

G. VP of Academics: Katie McGinty ([email protected])

i. Happy Wednesday Ladies! I hope everyone had an amazing February and Month of the Scholar!

ii. As mid-terms are now in full swing, I want to wish everyone good luck and happy studying! Remember to take breaks and take care of yourself!

iii. This semester, we will be rewarding those members who made the Dean’s List last semester with Dollars for Dean’s List! These members will receive a $5 voucher that can be used at the PSU food vendors, and they will be handed out Monday, March 19th (the very first Monday after Spring Break) from 8am – 1pm at a table in the PSU! Individuals must pick up a voucher on this day to receive one! The vouchers will expire on March 27th, 2018!

iv. I hope everyone has a safe and stress-free spring break!

H. Director of Social Awareness: Katie Verry ([email protected])

i. Thank you so much to everyone who braved the weather yesterday to come out to the FSLSA Spring Break BBQ. We had 250 people come through and shout out to Xi Om for 43 of their members making it out.

ii. Watch out for PHA tabling tomorrow from 11-2 for International Women's day, it will be a great opportunity to celebrate not only great female role models but a chance to reflect on and take pride in your own individual achievements.

iii. Tonight the MRC is putting on a women in academia panel to from 5:30-7:30 in PSU 313 and Thursday is Finding Your Voice: Lessons Learned Navigating the Worlds of Tech and Business from 9:30-10:30 am in the PSU theater.

iv. March 20th at 7pm with be the Keynote: One Drop of Love Speaker for Women's Herstory Month that PHA is cosponsoring with the MRC. I saw a promo video of the speaker and I'm super excited her to come to campus!

v. FSL Green Dot Training is on March 25th form 4:30-9:30 pm. I really one 2-3 women from each chapter to sign up for this bystander intervention workshop so women in our community are empowered to take action in a potential harmful situation for someone else. You can sign up online if you search green dot on Missouri State's website

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vi. This week is the national No More week which means saying no more to domestic violence and sexual assault. One of aspect of this week is taking a picture with a No More sign saying what you're saying no more to such as saying "no more what was she wearing". I am going to encourage women to take a picture with a sign and post it on social media with the #nomore. To learn more about the No More movement, you can visit nomore.org

I. Director of Marketing and PR: Kat Milla ([email protected])

i. Hi Ladies happy Wednesday! Our PHA instagram has been up and running for a week, so keep following and keep your eyes out for more fun posts! @mostatepha! CONGRATS to Alpha Sigma Alpha for winning the Instagram takeover, have your PR/Marketing chair reach out to me and we can get that squared away!

ii. The all FSL instagram challenge ends this Friday at midnight and the Greek Week team with the most likes gets to throw the first pitch at the FSL day at the ballpark baseball game! Either the greek god or goddess can throw the first pitch, your choice! Also guess what I did, FREE ADMISSION to FSL day at the ballpark for all FSL students! Heck ya, now you can't turn that down! Also, the fraternity and sorority with the highest attendance will get free tickets for another game they choose!

iii. Thursday is International Women's Day! Come stop by our table in the PSU from 11-2 and share with us who inspires you! #sheinspiresme Let's be strong women who strengthen one another daily!

iv. Have a great rest of your week and an amazing Spring Break! Stay safe!

J. Director of Panhellenic Counselors: Audrey LeVota ([email protected])

i. Pi Chi interviews are going amazing!

ii. I cannot believe the number of women we have had come out and applied.

iii. We still have two full days of interviews so wish the women in your chapters good luck!

K. Graduate Assistant: Sam Hensel

i. No report

L. Assistant Director for Fraternity and Sorority Life: Kate Roessler

i. No report

6. UNFINISHED BUSINESS

A. Recruitment Rules

B. Kayla entertains a motion to vote on the recruitment rules. It is motioned by Alpha Sigma Alpha and seconded by Alpha Omicron Pi.

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i. Discussion

1. Madison

a. Moves to amend 12d.

i. It currently reads “Official Bid Day themes, t shirt proofs, and Bid Day activities are due to the Director of New Member Education on August 1, 2018.”

ii. Amended to read I amend it to read: “Official Bid Day themes, t shirt proofs, and Bid Day activities are due to the Vice President of Membership Development on August 1, 2018.”

iii. Seconded by Sigma Sigma Sigma

b. Madison – just clarification with the change from Director of New Member Ed to VP Membership Development

i. Approved by unanimous consent

ii. None opposed

iii. Pass

c. Day 1 a day 1 b

i. It currently reads ‘Day 3 is “Preference Day.” PNM’s will be asked back to a maximum of 2 events. Dress is formal; PNM’s and Chapter members must be dressed in such attire. No food of any kind can be served. Only water or lemonade are allowed for drinks. Decorations are only permitted in the room of presentation.’

ii. Amended to read “Day 3 is “Preference Day.” PNM’s will be asked back to a maximum of 2 events. Dress is formal; PNM’s and Chapter members must be dressed in such attire. No food of any kind can be served. Only water-based non-alcoholic beverages are allowed for drinks. Decorations are only permitted in the room of presentation.”

iii. Seconded by Alpha Delta Pi

1. Makes sure all drinks requested by chapters are included by making it "water-based non-alcoholic beverages"

iv. Approved by unanimous consent

v. None opposed

vi. Pass

2. Alpha Sigma Alpha

a. 3c

i. It currently reads “Chapter recruitment videos cannot exceed 8 minutes.”

ii. Amended to read “Chapter recruitment videos cannot exceed 10 minutes”

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iii. Seconded by Alpha Chi Omega

1. ASA – Desirae Deeson (VP Recruitment) - want more time to showcase sorority; do know that 50% is talking but if you don't want to exceed the 10 minutes, other chapters can choose to do 8 minutes

2. Madison – wanted to give PNMs more time to talk to chapter members; with VBR it's important to have values centered conversations and would prefer that chapters have conversations with women rather than watching a video

iv. Approved by Alpha Chi Omega Alpha Sigma Alpha Sigma Kappa Delta Zeta Sigma Sigma Sigma

v. Opposed by Gamma Phi Beta Alpha Omicron Pi

1. Pass

3. Alpha Chi Omega

a. 11j

i. It currently reads “There will be no banging on the walls of chapter house, stomping, or jumping at any time during any recruitment event. Chapters may only use one speaker. Singing or chanting outside the house is not permitted. “

ii. Amended to read “Aside from the President and VP of Recruitment there will be no banging on the walls of chapter house, stomping, or jumping at any time during any recruitment event. Chapters may only use one speaker. Singing or chanting outside the house is not permitted.”

iii. Seconded by Alpha Omicron Pi

1. Alpha Chi – Monika Vaughn clarify that President and VP Recruitment are holding the doors open and can sing or chant outside of the house


v. None opposed

vi. Pass

4. Alpha Delta Pi

a. 10 b

i. It currently reads “Elaborate decorations are not allowed. It is at the discretion of the Vice President of Recruitment and her advisor if it is considered an elaborate decoration. If there is an elaborate decoration that is not explicitly written, you will be given a warning to take it down. If any of the decorations listed are present during recruitment, it will be an immediate infraction. Examples of elaborate decorations include: … “

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ii. Amended to read “Elaborate decorations are not allowed. If there is an elaborate decoration that is not explicitly written, you will be given a warning to take it down. If any of the decorations listed are present during recruitment, it will be an immediate infraction. Examples of elaborate decorations include: …”


1. Gamma Phi – is the list what's not allowed?

2. Kate Lenz – yes, the list is what is considered elaborate decorations.

3. Alpha Chi – can you provide clarification on the change?

4. Alpha Delta Pi – do not think that it should be up to the chapter to determine elaborate decorations

5. Madison – NPC prohibits elaborate decorations

iv. Approved by none

v. Opposed by Alpha Sigma Alpha Sigma Sigma Sigma Alpha Delta Pi

vi. Fail

5. Alpha Sigma Alpha

a. 4b

i. It currently reads ‘Chapters may only practice chanting, door jams, or played amplified music out of the house between the hours of 11 AM and 8 PM during Spirit Week unless they have received prior approval from the Panhellenic Association.”

ii. Amended to read “Chapters may only practice chanting, door jams, or played amplified music out of the house between the hours of 11 AM and 8 PM during Spirit Week unless they have received prior approval from the Panhellenic Association.”

iii. Seconded by Gamma Phi Beta

1. Desirae Leeson (ASA VP Recruitment) - want it to start at 10am because of their Spirit Week schedule – 11am falls during lunch and wouldn't give them time to practice during lunch

2. Madison – want to limit practice to 7 hours a day because it is disrespectful to the community around our chapter facilities – not everyone living near us is fraternity and sorority houses; chanting for that long results in women being unable to talk during recruitment because their voices are so hoarse

iv. Approved by Sigma Kappa Alpha Sigma Alpha

v. Opposed by Gamma Phi Beta Sigma Sigma Sigma Alpha Omicron Pi Delta Zeta

vi. Abstained Alpha Chi Omega

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vii. Fail

6. Gamma Phi Beta

a. Add between 5 and 6

i. It currently reads “ “

ii. Amended to read “PHA will sponsor a required spring bid day two weeks after he PHA info night.”


1. Morgan Drury (Gamma Phi recruitment chair) - want a set bid day to allow PNMs going through Spring COB to maximize their options; chapters could still offer bids to PNMs but it would give PNMs a deadline to make a decision

2. Madison – spring recruitment is an open process which makes it different to establish a spring bid day; chapters have to reach differnet totals and did a differnet process; what if a chapter hasn't reached total? Or if they reach total two weeks prior and have to wait to celebrate to celebrate their bids?; would make Spring recruitment too formal

3. ADPi – is Gamma Phi proposing a bid day similar to Fall?

4. Gamma Phi – yes, just looking for a set day for spring recruitment to end for everyone

iv. Approved by Sigma Sigma Sigma Gamma Phi Beta

v. Opposed by Alpha Omicron Pi Delta Zeta Alpha Chi Omega Alpha Delta Pi Sigma Kappa

vi. Fail

7. Alpha Chi Omega

a. 10b

i. It currently reads “Elaborate decorations are not allowed. It is at the discretion of the Vice President of Recruitment and her advisor if it is considered an elaborate decoration. If there is an elaborate decoration that is not explicitly written, you will be given a warning to take it down. If any of the decorations listed are present during recruitment, it will be an immediate infraction. Examples of elaborate decorations include:

1. Balloons

2. Tulle

3. Streamers

4. More than one set of letters

5. Letters may only be wooden. No balloon letters.

6. More than 1 bouquet of flowers per table

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7. Clothing hung outside of closets

8. T-Shirts/Sweatshirts are allowed.

9. Canvases on display

10. Personal room decorations are allowed.

11. Door Beads

12. Fabric/wrapping paper

13. No more than 4 strings of decorative lights per room

14. Costumes

15. More than one large (queen size sheet) banner displaying chapter letters, crest, and/or chapter saying inside the house.

16. Decorations hanging from the ceiling or high on the wall are also prohibited for fire safety concerns. This excludes the chapter banner.

17. *Avoid galleries composed of canvases and clothes in the common area.”

ii. Amended to read “Elaborate decorations are not allowed. It is at the discretion of the Vice President of Recruitment and her advisor if it is considered an elaborate decoration. If there is an elaborate decoration that is not explicitly written, you will be given a warning to take it down. If any of the decorations listed are present during recruitment, it will be an immediate infraction. Examples of elaborate decorations include:

1. Balloons

2. Streamers



5. T-Shirts/Sweatshirts are allowed.


7. Door Beads

8. Costumes


10. *Avoid galleries composed of canvases and clothes in the common area.”


1. Tulle – feel that it is a tradition on preference day to use tule

2. Sets of letters – want reminders for PNMs of what houses they're in; women have letters in their rooms so how specific is the rule?

3. Fabric & wrapping paper – use it to cover composites and photos of alumni

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4. Lights – also a tradition on preference day to use lights

5. Hanging decorations from the ceiling – is this from the fire marshal?

6. Madison – trying to make a comprehensive list of elaboration decorations; I do not feel any of the items are appropriate for values-based recruitment; if you want to use these items, they would be included in your recruitment budgets; hanging things from the ceiling can be dangerous; lights and tulle don't say anything about your values

7. Alex – we realized after AFLV that we're not fulfilling values based recruitment; we shouldn't have to tell PNMs to think about where they want to be when the decorations are taken down; decorations isn't what your house usually looks like, we're trying to push values based recruitment and make sure are facilities are comfortable and not intimidating; making sure we're not using elaborate decorations makes it clear what they're joining

8. Alpha Chi – at what point does taking away decorations take away individuality? Sometimes those are hung up and that's an expression of our sisterhood and who we are; feels like micromanaging

9. Madison – included that personal decorations are allowed and we want to give women the opportunity to do that – don't want chapters going through the rooms to find the best decorations and showcasing them in areas that PNMs will be

10. ADPi – we decorate our doors during spirit week – is that considered a personal decoration?

11. Madison – if you are decorating it during spirit week it will need to be included in your budget

12. ADPi – we move in before spirit week starts

13. Kate – do it before spirit week starts?

14. Alpha Chi – clarification – it's ok if they have fabric on the doors but it says no fabric or wrapping paper

15. Madison – we can amend to allow fabric and wrapping paper to be removed, but then it needs to be included in your recruitment budget

16. Madison – it's approved if you add it to your budget?

17. Madison – it would just be the fabric, which we would need to amend

18. Alpha Chi – no more than 4 strings of decorative lights per room – you suggested it's for safety reasons

19. Madison – safety reasons and elaborate decorations

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v. None opposed

vi. Pass

8. Delta Zeta

a. 11j

i. It currently reads “There will be no banging on the walls of chapter house, stomping, or jumping at any time during any recruitment event. Chapters may only use one speaker. Singing or chanting outside the house is not permitted.”

ii. Amended to read “There will be no banging on the walls of chapter house or jumping at any time during any recruitment event. Chapters may only use one speaker. Singing or chanting outside the house is not permitted.”


1. DZ – want to eliminate stomping because we think it's important for keeping the beat when chanting or singling songs; understand that it's because of how old the houses are but it depends on the level of stomping and we should be able to do that when we sing

2. Madison – it's not just that your houses are old – if 200 members are stomping at the same time on the staircase it could lead to an accident

3. ADPi – how will that be enforced?

4. Kate Roessler – it's pretty clear when you're standing outside

5. ADPi - but what about when the doors are closed? How will you tell?

6. Alex HOlmes – a woman from Panhellenic will be there as well as Pi Chis

7. Audrey – when you're stomping it's to be loud, but if there's one girl to keep the beat is there a way to do that?

8. Rachel Mertens – in one song we stomp instead of clap in one part of our song – not necessarily to be louder

9. Kat Milla – ADPi's houses has a crack in it because in the past they've stomped on their stairs – this is important for safety

10. Morgan Drury – from personal experience the chapters are already loud and don't need to stomp to support VBR

11. Caiti Sloman – there are other ways to keep the beat; the chanting and screaming is already intimidating for PNMs and stomping just adds to that

iv. Approved by Delta Zeta

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v. Opposed by Sigma Kappa Alpha Sigma Alpha Alpha Delta Pi Gamma Phi Beta Alpha Chi Omega Alpha Omicron Pi Sigma Sigma Sigma

9. Sigma Sigma Sigma

a. 11j

i. It currently reads “There will be no banging on the walls of chapter house, stomping, or jumping at any time during any recruitment event. Chapters may only use one speaker. Singing or chanting outside the house is not permitted.”

ii. Amended to read “There will be no banging on the walls of chapter house, stomping, or jumping at any time during any recruitment event. Chapters may only use two speakers. Singing or chanting outside the house is not permitted except by the two women opening chapter house doors.”

iii. Seconded by Sigma Kappa

1. SSS – want to have 2 speakers because their windows are spread apart and would like to have a speaker in each window

2. Madison – PNMs said in the recruitment assessment said that they were intimidated and scared by how loud the sounds were when they went through recruitment – want to help bring down the noise level so that they feel comfortable

3. ASA – having that many women in one place with one speaker makes it difficult to hear the music; people on the other side of the house may not be able to hear as well

4. Emily – I served as a Door Girl last year; PNMs were frightened by how loud everything was

5. Morgan Drury – volume isn't values based

iv. Approved by Sigma Kappa Alpha Sigma Alpha Sigma Sigma Sigma

v. Opposed by Alpha Delta Pi Gamma Phi Beta Alpha Chi Omega

vi. Fail

10. Alpha Chi Omega

a. 3ai

i. It currently reads “A full outline for the recruitment video must be submitted to the Panhellenic Vice President of Recruitment and Panhellenic Advisor before filming begins. Scripts should be submitted no later than Friday, June 1, 2018.”

ii. Amended to read “A full outline for the recruitment video must be submitted to the Panhellenic Vice President of Recruitment

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and Panhellenic Advisor before filming begins. Outlines should be submitted no later than Friday, June 1, 2018.”


1. Alpha Chi – want the word "outline" to match

2. Madison – if that makes it more clear, it should be changed to "outline"

iv. Alpha Chi Omega Alpha Sigma Alpha Alpha Omicron Pi Sigma Kappa Sigma Sigma Sigma Delta Zeta Alpha Delta Pi

v. Gamma Phi Beta

vi. Pass

11. Alpha Omicron Pi

a. 1c

i. It currently reads “With the exception of a chapter shirt, chapters cannot make it mandatory for members to purchase a specific garment or accessory. The chapter may define color schemes, but such articles should reflect members' individual style.”

ii. Amended to read “With the exception of a chapter shirt, chapters cannot make it mandatory for members to purchase a specific garment or accessory. The chapter may define color schemes and level of formality, but such articles should reflect members' individual style.”


1. AOPi – recruitment chair feels its confusing when giving a dress code to the chapter because they don't know if they can specify what type of dress to wear

2. Audrey – was a PI Chi last year, having the experience with PNMs – they were intimated by how women were dressed on Day 2 and felt lesser as a result; want to make them feel equal to the women they're speaking to

3. Alex – that doesn't mean you have to be in a gildan t-shirt; can be off the shoulder, loose, non-cotton, and are still less formal than wearing a dress or nice slacks – you're not totally informal but it will make the PNMs feel more comfortable; PNMs are nervous and have been waiting in line; as a pi chi you see how recruitment can diminish girls and taking this step is a good way to push for VBR

4. Alpha Chi – do you want to keep level of formality?

5. AOPI – recruitment chair is worried people wont' know what to wear for recruitment if she can't specifiy level of formality

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6. Caiti – level of formality for each day is already in the recruitment rules

7. Alpha Chi – since madison added it elsewhere – should we be focused on that?

8. Madison – the discussion of formality is there, but she wants to amend it at the top of the section; important to remember that in recruitment you're trying to meet new women; by decreasing the level of formality we want to make it a more relaxed process; also gives more opportunity to talk about your values

9. ADPi – what are we trying to vote on? I don't understand.

10. AOPi - [restated amendment]

11. Sigma – keeping the first sentence or removing it?

12. AOPi – keeping the first section

13. Alpha Chi – to clarify – chapters can still determine their own level of formality if this passes?

14. Madison – yes

15. Alexis Ingold – keeping the level of formality in the rules doesn't mean that we have to be formal – it could mean low formality; we just want to be able to tell our women how formally they need to dress – this will be easier for the recruitment chair

16. Grace Reeves – we are welcoming guests into our homes and we don't want to look sloppy; it's out of respect for them that we look nice and look professional

17. Katie McGinty – level of formality does change each day; they wear a t-shirt and shorts on the first day and you can wear a cute t-shirt and be on the same level as them; Day 2 they're wearing a different shirt and maybe a skirt

18. Audrey – we are all here for the PNMs – why would we not want to do everything we can to make sure they're comfortable?

19. Maddie Schnell – I don't think it's that we don't want them to be comfortable, but when we are all supposed to be wearing dresses you're expected to wear a dress that is nice enough and not a t-shirt as a dress

20. Sigma Kappa – each sorority can choose their own formality to match the PNMs

21. Caiti – moves to limit discussion to 3 more points

22. ADPi – if we did vote on this, does it change what happens later on in Day 1A and Day 1B

23. AOPi – no we just want to change it for what the recruitment chairs tell our chapters

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24. ADPi – page 18 under formal recruitment schedule reads Day 2 descriptions – does

25. Kate claifies that it would have to be a subsequent amendment

26. Gamma Phi – instead of voting to approve the recruitment rules today can we move to vote after spring break?

27. Kate – yes, you can move to table to vote until a later date

iv. Alpha Delta Pi Alpha Omicron Pi Alpha Chi Omega

v. Sigma Sigma Sigma Sigma Kappa Alpha Sigma Alpha Gamma Phi Beta

vi. Fail


a. 4a

i. It currently reads “During this time, all chapters should maintain a "Go FSL" attitude. Any sort of promotion for an individual chapter's recruitment during this time is prohibited. This includes:

ii. * Tabling on campus

iii. Amended to read “During this time, all chapters should maintain a "Go FSL" attitude. Any sort of promotion for an individual chapter's recruitment during this time is prohibited. This includes:

iv. * Recruitment Tabling on campus

v. Seconded by Delta Zeta

1. Sigma – want to clarify that chapters can still table for "Go FSL" on the north mall

2. Madison – chapters don't know who is doing spring recruitment until we've reset total, so you shouldn't be tabling in the first place; it's just for COB, not fall

vi. Approved by none

vii. Opposed by Alpha Sigma Alpha Sigma Kappa Alpha Delta Pi Gamma Phi Beta Alpha Chi Omega Alpha Omicron Pi

viii. Fail

Alex Holmes replaces Kayla Eggering due to a class conflict

13. Alpha Delta Pi

a. 10b

i. It currently reads “Elaborate decorations are not allowed. It is at the discretion of the Vice President of Recruitment and her advisor if it is considered an elaborate decoration. If there is an elaborate decoration that is not explicitly written, you will

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be given a warning to take it down. If any of the decorations listed are present during recruitment, it will be an immediate infraction. Examples of elaborate decorations include:

1. Balloons

2. Tulle

3. Streamers


a. Letters may only be wooden. No balloon letters.



a. T-Shirts/Sweatshirts are allowed.

7. Canvases on display.


9. Door Beads


11. No more than 4 strings of decorative lights per room.

12. Costumes


14. Decorations hanging from the ceiling or high on the wall are also prohibited for fire safety concerns. This excludes the chapter banner.”

ii. Amended to read “It currently reads “Elaborate decorations are not allowed. It is at the discretion of the Vice President of Recruitment and her advisor if it is considered an elaborate decoration. If there is an elaborate decoration that is not explicitly written, you will be given a warning to take it down. If any of the decorations listed are present during recruitment, it will be an immediate infraction. Examples of elaborate decorations include:

1. Balloons

2. Tulle

3. Streamers


a. Letters may only be wooden. No balloon letters.

5. More than 1 bouquet of flowers per PNM speaking table


a. T-Shirts/Sweatshirts are allowed.

7. Canvases on display.

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9. Door Beads


11. No more than 4 strings of decorative lights per room.

12. Costumes


14. Decorations hanging from the ceiling or high on the wall are also prohibited for fire safety concerns. This excludes the chapter banner.”


1. Madison – the purpose of this is to discourage elaborate decorations; even if you have a table in your living room and a PNM can see it but it has excessive flowers, it can be misleading

2. ADPi – what if it’s there all the time?

3. Madison – you can move them for recruitment

iv. Approved by Alpha Delta Pi

v. Opposed by Alpha Sigma Alpha Sigma Kappa Gamma Phi Beta Sigma Sigma Sigma

vi. Fail


a. 6

i. It currently reads “A potential new member should consult her Panhellenic Counselor (Pi Chi) before withdrawing from the formal recruitment process.”

ii. Amended to read “A potential new member should consult her Panhellenic Counselor (Pi Chi) before withdrawing from the formal recruitment process. In the event that a potential new member does not show up to a scheduled recruitment party before the final attendance is taken, she will be withdrawn from the formal recruitment process.”

iii. Seconded by Alpha Omicron Pi

1. SSS – want to make it easier for the chapters so they don't get lists last minute

2. Madison – this is an NPC policy – if she misses the round she is no longer in recruitment

iv. Approved by none

v. Opposed by Alpha Delta Pi Sigma Kappa k Alpha Sigma Alpha Alpha Chi Omega Gamma Phi Beta Delta Zeta Alpha Omicron Pi

vi. Fail

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15. Alpha Chi Omega

a. 3b

i. It currently reads “The purpose of the recruitment video is to showcase the chapters sisterhood and provide an authentic depiction of the chapter. This should be kept in mind as the videos are being produced.”

ii. Amended to read “ “

iii. Seconded by Delta Zeta

1. Madison – the purpose of this rule is to give you an example of what I will be looking for when we review and approve your video – you wouldn't get an infraction, it just wouldn't be improved

2. Alpha Chi – thought it would be an immediate infraction; advisors found it subjective and not a hard rule

3. Madison - I wanted to make it clear what I will be looking for when I'm watching your videos

iv. Approved by Alpha Chi Omega

v. Opposed by Sigma Kappa Gamma Phi Beta Sigma Sigma Sigma

vi. Fail


a. Day 1a and 1b

i. It currently reads “Day 1A and Day 1B are the first two days of recruitment and are considered “Open House” days. All PNM’s are required to attend all events between these two days. Dress is casual. The PNM’s will be wearing the t-shirts provided by Panhellenic. Chapters must follow the same level of formality as the PNM’s. No food of any kind can be served. Only water and lemonade are allowed for drinks. The room for presentation is the only room where decorations are permitted. This is the only day that house tours are incorporated in the party, decorations must be contained only to those rooms and hallways seen in the hours tours.”

ii. Amended to read “Day 1A and Day 1B are the first two days of recruitment and are considered “Open House” days. All PNM’s are required to attend all events between these two days. Dress is casual. The PNM’s will be wearing the t-shirts provided by Panhellenic. Chapters must follow the same level of formality as the PNM’s. No food of any kind can be served. Only water and lemonade are allowed for drinks. The rooms where PNM's are present are the only rooms where decorations are permitted. This is the only day that house

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tours are incorporated in the party, decorations must be contained only to those rooms and hallways seen in the hours tours.”


1. Madison – I think we're saying the same thing, but if it's more clear then we should change it to reflect that

2. Alpha Chi – we're confused. Does that means only rooms that PNMs in should be decorate?

3. Madison – yes, make the amendment so that it is most clear for you all


v. Opposed by none

vi. Pass

17. Alpha Omicron Pi

a. Clarification over page 13 #6

i. How will chapters know when someone is no longer in recruitment?

ii. Kate – we don't need a withdrawal form, I will remove them throughout the day if they do not attend any of their events


a. Clarification over Attendance policy

i. SSS- Is there any way to increase the amount of time we have the attendance sheet before we open the doors

ii. Kate- You would have to make an amendment to do so but the chapter determines for themselves and then the door girl will follow that.

19. Alpha Chi Omega

a. Clarification over day 1b

i. We wear button ups – would that not be allowed?

ii. Madison – button ups would be considered too formal

iii. Alpha Chi - ¾ of the chapter already has them and we think it's causal if we pair it with shorts and sandals; we don't have to spend that much more money

iv. Madison – I get that but button downs are not very informal; I would err on the side of caution because not every woman is going to be looking informal

v. ADPi – does that mean if they wear t-shirts that we have to be t-shirts

vi. Madison – it doesn't' have to be; if you wear a button up with jeans or something informal, it can be informal; the purpose

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was to give the chapters more freedom and I don't want to tell you to wear something specific; if you're casual, it's considered the same level of formality; going with a t-shirt is an easy way to do this

vii. Gamma Phi – I think we should spell it out in the rules because we don't know what is considered formal and what isn't

viii. Alex – you can propose an amendment to clarify level of formality

20. Alpha Delta Pi

a. Day 2

i. It currently reads “Day 2 is considered “Sisterhood Day”. PNM’s will attend a maximum of 5 events. Dress is more formal than Open House Days. PNM’s will be wearing a t-shirt designated by the Panhellenic Association. Chapters must follow the same level of formality as the PNM’s. No food of any kind can be served. Only water and lemonade are allowed for drinks. During the party, recruitment videos will be shown to the PNM’s. The room for presentation is the only room where decorations are permitted.”

ii. Amended to read “Day 2 is considered “Sisterhood Day”. PNM’s will attend a maximum of 5 events. Chapter Dress is more formal than Open House Days. PNM’s will be wearing a t-shirt designated by the Panhellenic Association. No food of any kind can be served. Only water and lemonade are allowed for drinks. During the party, recruitment videos will be shown to the PNM’s. The room for presentation is the only room where decorations are permitted.”


1. We wear button ups – would that not be allowed?

2. Madison – button ups would be considered too formal

3. Alpha Chi - ¾ of the chapter already has them and we think it's causal if we pair it with shorts and sandals; we don't have to spend that much more money

4. Madison – I get that but button downs are not very informal; I would err on the side of caution because not every woman is going to be looking informal

5. ADPi – does that mean if they wear t-shirts that we have to be t-shirts

6. Madison – it doesn't' have to be; if you wear a button up with jeans or something informal, it can be informal; the purpose was to give the chapters more freedom and I don't want to tell you to

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wear something specific; if you're casual, it's considered the same level of formality; going with a t-shirt is an easy way to do this

7. Gamma Phi – I think we should spell it out in the rules because we don't know what is considered formal and what isn't

8. Alex – you can propose an amendment to clarify level of formality

iv. Approved by Alpha Delta Pi Alpha Chi Omega

v. Opposed by Alpha Sigma Alpha Sigma Kappa Gamma Phi Beta Delta Zeta Alpha Omicron Pi

vi. Fail


a. Motions to table recruitment rules

i. Seconded by Gamma Phi Beta

ii. Approved by Alpha Delta Pi Gamma Phi Beta Alpha Chi Omega Sigma Sigma Sigma

iii. Fail

22. Alpha Delta Pi

a. Clarification on voting rules

i. ADPi – what if it is against national policies to vote on it; I can't vote on anything until my chapter has seen it

ii. Kate – then vote against it

C. Alex entertains a motion to vote over the recruitment rules

i. Approved by Alpha Sigma Alpha Sigma Kappa Alpha Chi Omega Delta Zeta Sigma Sigma Sigma

ii. Opposed by Alpha Delta Pi Alpha Omicron Pi

iii. Pass

7. NEW BUSINESS

8. ANNOUNCEMENTS

A. Alpha Chi Omega

i. Hey guys hope everyone has a safe spring break! Alpha chi had a great best friends weekend this past week!

B. Alpha Delta Pi

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i. Happy Wednesday Galpals! Just wanted to say thank you to everyone who came out to ADPi Kinda guy events last week. We love the support and helping raise money for Ronald McDonald House. I hope everyone has a great rest of the week and SPRING BREAK! I know I can't wait for some sun and warm weather.

C. Alpha Omicron Pi

i. Thank you to everyone who came out to Sweet Tea Tuesday!! We had so much fun pairing with Tri Sigma to raise money for our philanthropies. We have a fun week planned for bigs & littles, leading up to big/little reveal for Spring girls on Thursday. Good luck to everyone on midterms! Stay safe and have fun over spring break!

D. Alpha Sigma Alpha

i. We had so much fun at our 2000’s throwback semi formal Friday! We spent the night dancing and eating way too much food and candy. ASA wishes everyone luck as we’re closjg midterms week and also, with spring break quickly approaching, please remember to be careful and safe no matter what you’re doing! We’re almost there!

E. Delta Zeta

i. Hey ladies, hope you all are having a good midterms week! We have our pancake dinner TONIGHT from 6-midnight. It is all you can eat so come out and enjoy pancakes. Have a safe and fun Spring Break!

F. Gamma Phi Beta

i. This past weekend we had our mom’s day! We spent the day with brunch and painting at firehouse pottery! We also enjoyed a fun social with our Greek Week pairing last night with some awesome BBQ! We are looking forward to spring break, only 3 more days of class! Good luck on any midterm projects and tests you may have left!

G. Sigma Kappa

i. Hey guys, hope you’re having a great week.

ii. We are all looking forward to being able to get some rest and relaxation during spring break with our sisters!

iii. Good luck to everyone on midterms!

H. Sigma Sigma Sigma

i. Hey Ladies!! Thank you to everyone who came out to support Sweet Tea Tuesday yesterday! This past weekend we had our moms in town, it was great to celebrate these important women in our lives! Hope everyone has a fun and safe spring break! (:

I. Xi Omicron Iota

i. Hi Friends! Xiom is getting together to have dinner tonight and looking forward to Spring Break next week! Be safe and have a great break.

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9. ADJOURNMENT

Alex entertains a motion to adjourn meeting. It is motioned by Sigma Kappa and seconded by Alpha Sigma Alpha.

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the general council meeting was called to order by … · web viewonly water-based non-alcoholic...

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