jawaharlal nehru krishi vishwa vidyalaya, jabalpur 482004...

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DIRECTORATE OF EXTENSION SERVICESJawaharlal Nehru Krishi Vishwa Vidyalaya, Jabalpur 482004 (M.P.)

SSEECCOONNDD CCAALLLL -- ee TTeennddeerr

IITTEEMM RRAATTEE TTEENNDDEERR

No.: IPRO-DES -2016-17-09 Dated: 25.04.2016

Tenderfor

Establishment of Recording and Technical Film Studio includingSound Acoustic Treatment

(A). Sound Acoustic Treatment, false ceiling, air conditioningduct of Studio Room and false flooring of Control Room

on SICT (Supply-Installation-Commissioning-Testing) basicand

(B). Supply & Commissioning of all required electronicequipments and accessories

on SICT (Supply-Installation-Commissioning-Testing) basis


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No.: IPRO-DES -2016-17-09 Dated: 25.04.2016


SECOND CALL : e-Tender - B

SECOND CALL e-tender for the Establishment of Recording and Technical FilmStudio including Acoustic treatment and supply and commissioning of all required

electronic equipments and accessories on SICT basis. Document available on portal,

www.mpeproc.gov.in and information on www.jnkvv.org. Purchase of on-linetender: 26 April 2016, 11.00 am to 13 May 2016, 11.55 pm. Submission of e-tender on-line: upto 18.05.2016, 11.55 pm. Submission of Technical bidphysically to Office: 23.05.2016, 5.00 pm. Opening of Technical Bid: 24.05.2016,

03.00 pm and Financial Bid: 30.05.2016, 10.30 am - 5.00 pm.

Director Extension ServicesIPRO/DES./2016-17/09

For any technical support please contact tollfree number – 18002588684

For Quick Response Contact: Toll free No: 18002588684

Mail id: [email protected]

Support timings: Monday to Saturday from 10:00 AM to 7:00 PM

For Escalations/Complaints please contact: [email protected]

For Quick Response related to e-payment refund cases only,

Contact: 011-49424365

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Mail ID: [email protected]

Support timings: Monday to Saturday from 9:00 AM to 6:00 PM

SOLUTION PROVIDERTata Consultancy Services & Antares Systems Limitede-mail ID : [email protected] free no. : 18002588684

MPSEDC Helpline Numbers: 08517936082, 07566660425, 08989685065

Any updation /modification/third call, if required and any other changesin respect of above tender will only be available on

www.jnkvv.org and www.mpeproc.nic.in

Please visit www.mpeproc.gov.in and www.jnkvv.org for regular updates

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DIRECTORATE OF EXTENSION SERVICESJAWAHARLAL NEHRU KRISHI VISHWA VIDYALAYA,JABALPUR

No.: IPRO-DES-2016-17-09 Dated: 25.04.2016

2015


Name of the Equipment DocumentCost

Earnest MoneyDeposit

Establishment of Recording and Technical Film Studio (A+B)A. Sound Acoustic Treatment, false

ceiling, air conditioning duct ofStudio Room and false flooring ofControl Room on SICT (Supply-Installation-Commissioning-Testing)basic (complete unit in all respect)

B. Supply & Commissioning of allrequired electronic equipments andaccessories on SICT (Supply-Installation-Commissioning-Testing)basic(complete unit in all respect)

Rs. 5,000/- Rs. 80,000/-

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No.: IPRO-DES-2016-17-09 Dated: 25.04.2016

2015 SECOND CALL : e-Tender - B

The last date for downloading and submission of tender documents are as under:

1. On-line Purchase of Tender document – 26/04/2016

2. Last date for Purchase of Tender on-line – 13/05/2016

3. Last date for submission of bid on-line – 18/05/2016

4. Last date for Submission Mandatory documents – 23/05/2016

physically to Office address at JNKVV, Jabalpur

5. Date for opening of Technical bid – 24/05/2016

6. Date for opening of Financial bid – 30/05/2016

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No.: IPRO-DES-2016-17-09 Dated: 25.04.2016

2015


Establishment of Recording and Technical Film Studio (A+B)





Important Dates

Start Expiry Enve-lopesS.

No.Directorate of

Extension ServicesBidder's

Stage Date Time Date Time1 - Purchase of

Tender –Online

26.04.2016 11:00AM 13.05.2016 11:55

PM

2 - BidSubmission

– Online- - 18.05.2016 11:55

PM

3 MandatorySubmission(Envelop A)to Office of

Director ExtensionServices, JNKVV,

Jabalpur

- - 23.05.2016 05:00PM

4 Technical Bid Open(Envelope- A)

-24.05.2016 03:00

PM 24.05.2016 05:00PM

A

5 Financial Bid open(Envelope- B)

- 30.05.2016 10:30AM 30.05.2016 05:00

PMB

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JAWAHARLAL NEHRU KRISHI VISHWA VIDYALAYA, JABALPUR

Procedure for On-line Submission of Tender Document

The Tender for the above works are invited online. The following procedure will be adoptedfor online opening of the price bids.

DEPOSITING THE BIDS:

The bids will be submitted through on-line mode of www.mpeproc.gov.in. However, certaindocuments would be required to be submitted physically to our office. Details are as follows:-

(A) On-line Submission on website www.mpeproc.gov.in:STEP – I

Technical Bid / Mandatory Documents to be submitted on-line at www.mpeproc.gov.in

1. Covering letter of the participating firms2. Certificate for acceptance of terms and conditions of tender enquiry on firms letterhead.3. Check list properly filled-in (Annexure-I).4. Authorized dealership/distributorship/Supplier/reseller/agent certificate as applicable.5. Detailed technical write-up highlighting the model Name/Number, features of the equipment

offered and / or Technical literature/manuals.6. Company profile along with detailed printed literature of each item or sub item quoted in the

tender.7. Compliance Certificate. Certificate of clause by clause compliance of specifications as

mentioned in tender.8. Client list/ List of users - List of Institutes / Organizations where same minimum one such work

has been executed.9. Last 3 (three) years income tax return10. PAN No. of the firm11. TIN No. of the firm12. Sales turnover of last three years13. Firms/Business Registration documents.14. Scanned Copy of EMD (or exemption proof, if exempted) as shown against each item.15. Tender Purchase Receipt

STEP – II

Financial Bid to be submitted on-line at www.mpeproc.gov.in

Commercial/Price bid packet (on-line) will consist of following:(a) Commercial/Price bid (as per format Annexure-III given in tender

document).(b) “Additional Charges / Discounts” containing details of items with financial

implications on the bid. The format of the same is attached.

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(B) Submission of Mandatory Documents at Office address:

STEP–III: Mandatory Document to be submitted by registeredpost/courier/personally at Office address at JNKVV,Jabalpur

The documents listed above in STEP-I (all fifteen original documents - sealed and signed on eachpage) to be submitted (hard copy) in the Technical Bid Envelope – “A” at the address given belowbefore last date as mentioned in bid as given below:

1. Covering letter of the participating firms2. Certificate for acceptance of terms and conditions of tender enquiry on firms letterhead.3. Check list properly filled-in (Annexure-I).4. Authorized dealership/distributorship/Supplier/reseller/agent certificate as applicable.5. Detailed technical write-up highlighting the model Name/Number, features of the equipment

offered and / or Technical literature/manuals.6. Company profile along with detailed printed literature of each item or sub item quoted in the

tender.7. Compliance Certificate. Certificate of clause by clause compliance of specifications as

mentioned in tender.8. Client list/ List of users - List of Institutes / Organizations where same minimum one such work

has been executed.9. Last 3 (three) years income tax return10. PAN No. of the firm11. TIN No. of the firm12. Sales turnover of last three years13. Firms/Business Registration documents.14. Scanned Copy of EMD (or exemption proof, if exempted) as shown against each item.15. Tender Purchase Receipt

Technical Bid envelope-A will be opened before a committee constituted for the purpose. Afterverification, scrutiny and due recommendation of the committee, the financial bid of the eligibletenderer who have offered their rates in the price bid shall be opened on-line.

Physical submission of documents to following address:

The Director Extension ServicesJawaharlal Nehru Krishi Vishwa VidyalayaKrishi Nagar, AdhartalJabalpur (M.P.) 482 004, IndiaPh.: 0761-2681710, Fax: 0761-2681710

NOTE :-

(i) Tenderers are requested not to submit financial bid in any envelop. The price bid willbe open only after due satisfaction of technical bid on-line.

(ii) Tax extra if any must be shown separately in the specified column of financial bid.

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DIRECTORATE OF EXTENSION SERVICESJawaharlal Nehru Krishi Vishwa Vidyalaya, Jabalpur (M.P.)

TENDER DOCUMENT


No.: IPRO-DES -2016-17-09 Dated: 25.04.2016

Terms and Conditions:

1. Authorized distributors or dealers or agents or suppliers or resellers need to submittheir tender.

2. Authorisation certificates from the OEM for the main items should be furnished alongwith the tender. Third party authorization can be considered by the committee ifrequired, for consumables, accessories and other items.

3. Tenderer must be in the business of audio/video installations for a minimum of 5years on the date of submitting the tender. Details of the business and experienceshould be furnished as per the clauses stated. No person or firm shall submit morethan one Tender for the same item.

4. Equipments offered should be new and of latest technology. Second hand, rebuilt,refurbished, reassembled or renovated equipments shall not be accepted. Anaffirmation to this effect will have to be made on the tender form.

5. It is mandatory to provide all the relevant information in Annexure I.6. Broad-based specifications of equipment/items/systems/works etc. are given in

Annexure II. The tender should also take note of the remarks, if any, given there in.7. a. Tender must be submitted on-line as per ‘Important Dates’ given above.

b. Physical submission of documents - Belated due to postal or any other delay will berejected.

c. The tender offers should have a validity of 180 days or more from the due date. Thetenders will be valid for 6 months from the date of opening.

d. J.N. Krishi Vishwavidyalaya reserves the right to extend the opening due date and orthe date of opening the tenders.

e. All the leaflets in the offer should be marked with signature and seal of authorizedperson.

8. a. Tender can be purchased on-line from www.mpeproc.gov.in – Start Date:26.04.2016, 11.00 am to 13.05.2016, 11.55 pm.

b. Bids can be submitted on-line on www.mpeproc.gov.in upto 18.05.2016, 11.55pmc. Mandatory Submission (Envelope A) containing all original documents as required

for technical bid including original EMD must be submitted in sealed cover to theDirector Extension Services, JNKVV, Adhartal, Jabalpur 482004 so as to reach onor before dt. 23.05.2016, 5:00 PM.

d. Belated tender due to postal or any other delay will be rejected.e. Technical Bids (Mandatory Submission (Envelope A) will be opened on

24.05.2016, 3.00 pm

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f. Financial Bids of qualified bidders will be opened on 30.05.2016, 10.30 am to5.00pm.

G. The main duly sealed envelope should superscribe tender for the item no.___________ (name of the equipment) due on………………. for DES.

9. a. Rates should be quoted in Indian Rupees only.

b. The rates quoted should be for single complete unit with F.O.R. delivery at JNKVV,Jabalpur. The rates quoted should be inclusive of packing and forwardingcharges/loading/unloading/handling charges/freight/full risk coverage insurance, etc.In case of imported goods all the expenses towards any type of duty, clearing chargesand transportation with insurance will be borne by the firm/tenderer.

c. Sales tax/VAT (with and without concession certificate) and other levies, if any shouldbe shown separately and the total price of each item should be worked outincorporating the same.

d. Any other charges, such as technical service charges, cost of training, installationcharges, TA/DA of tender’s staff etc. if any, should be shown separately for each itemand each sub-item.

f. Prices for the main item and accessories only should be given separately. This isnecessary to workout prices of a desired configuration.

10. The tender should be accompanied by detailed printed technical literature withspecifications, make and model number of each item and each sub-item quoted in thetender. Specifications given in the offer must match to the website and/or printedtechnical literature or better otherwise the offers shall be rejected. Technical literatureof quoted equipments (Tender Item No. must be written on the literature/brochure).

11. The tenderer should furnish the names and addresses of the users/govt. departmentetc. of each of the equipments offered, if possible. At least one work of a similarnature (SICT) should have been completed, details of which must be furnished. Thetenderer may be called upon to furnish further details or documentary evidence tocorroborate the works carried out.

12. The tenderer should furnish the address of his authorized and registered servicecentre. The tenderer should also mention details regarding the availability of sparesafter the warranty period.

13. The tenderers should indicate against each of the items offered period of delivery fromthe date of placement of order/date of acceptance.

14. In the event of a tenderer withdrawing his tender within period of its validity entireearnest money and any other deposit made by him along with the tender submittedshall be forfeited.

15. For equipments which are not offered from ready stock it shall be the responsibility ofthe tenderer to procure by himself the necessary Import License, if necessary. It hasto be affirmed on the tender form that the offer is from ready stock or not or the time tobe taken for procurement/manufacture, as the case may be.

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16. Equipments tendered should be delivered at the premises of the JNKVV situated atJabalpur erected and handed over to the Director Extension Services, in satisfactoryworking condition. Unloading charges will have to be borne by the Tenderer/Supplier.

17. Rates to be quoted for delivery upto JNKVV, Jabalpur premises, inclusive ofinstallation and commissioning of the equipment. Any damage during transportation,installation and commissioning will be the responsibility of the supplier.

18. The Director Extension Services is not bound to accept the lowest or any tender andreserves the right to accept any tender in whole or in part and shall have the right toaccept or reject any tender without assigning any reason.

19. Training for operating the equipments shall have to provided free of cost by thesupplier to at least five persons for one week training.

20. Complete illustrated and descriptive technical details, drawing of mechanical andelectrical must be enclosed along with the supply of the equipment. Salient featuresand details of consumables etc. in respect of each item offered should necessarily befurnished with the tender, in the form of a brochure or a duly signed declarationwithout which the offers will not be considered.

21. If the approved tenderer fails to supply required equipment, then Director ExtensionServices shall be at liberty to either re-tender or purchase such equipment for nextvalid tenderer. In such condition the security deposit of defaulter tenderer shall beforfeited and loss incurred to Government shall be recoverable from him as arrear ofLand Revenue.

22. All losses during transit will have to be made good by the tenders at his cost within aperiod of 15 days.

23. The tenders must guarantee satisfactory functioning of the equipment/system andfree service including free replacement of parts for a period of 1 year from the date ofsuccessful and satisfactory installation of the equipment/system.

24. Tender Document Cost:

The details of tender document can be downloaded from website(www.mpeproc.gov.in) and tender document cost Rs 5,000=00 only (rupees fivethousand only) should be submitted on-line on the portal.

No one shall be exempted from the remittance of Tender Document Cost.

25. EMD:

The “Technical Bid” of each item must be accompanied by Earnest Money Deposit(EMD) as shown in Annexure-II in the form of Crossed Bank Draft/Pay Order/Banker's/ Manager's/FDR/TRD of any Nationalized Bank made in favour of “DirectorExtension Services, JNKVV, Jabalpur”. Without the earnest money in the aboveform, the offers will be rejected. The EMD in the form of Firm’s Cheque will not beaccepted and the offer will be rejected.

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26. Payment Terms:The standard terms and conditions of payment is in full only after the successfulsupply, installation, commissioning, testing, demonstration and training to thesatisfaction of JNKVV authorities.

27. All taxes will be borne by the tenderer/supplier.

28. Please quote maximum discounted price.

29. The offer must mention make, model all the specifications of the item clearly. Thecompany must enclose original printed literature/catalogue/manufacturer’s web-siteshowing detailed technical specifications required. A folder showing many instrumentswithout detailed technical specification, or tailor made literature mentioning “yes” or“as per your specifications” for the specifications asked for, will not be considered.

30. Firm must provide a compliance statement vis-à-vis specifications in a “tabular form”clearly stating the compliance, supported by technical literature with clear reference.This statement must be signed, with the company seal, by the Tenderer for itsauthenticity and acceptance that any incorrect or ambiguous information foundsubmitted will result in disqualification of the offer.

31. Any deviation, variation of non-compliance of the terms and conditions by the tendersshall be considered as a breach of contract and JNKVV, reserves the right to forfeitthe amount of earnest money and/or security deposit in part or in full and take actionas per legal arrangement. Tender which does not comply with any of the conditions isliable to rejection.

32. Any judiciary matter shall be in Judiciary of Jabalpur only.

33. Tender will not be considered if the firm does not supply a copy of the TIN & PANallotted to it. PAN of the owner or any other persons will not be accepted.

Tender shall be rejected, if-(a) it is not submitted in the prescribed Tender Form.(b) The Tender Deposit is not furnished or is furnished in any other form than those

specified; any offer or demand to consider any previous year's deposit asTender Deposit for the present tender is not acceptable and the Tender shall bedeemed to be without valid deposit.

(c) It is submitted without list of users and technical literature of the offeredequipment;

(d) Assurance letter to supply the spare parts and service engineer(e) The tenderer has failed to put in his signatures in all the places provided for the

purpose in this Tender Form;(f) The tenderer has imposed any other conditions beyond those contained in

thisTender Form;(g) The tenderer has made any additions or alterations in the contents of any of

these pages of the Tender Form(h) The rates quoted are not free from erasures, corrections, overwriting or

overtyping;(i) Copy of valid Registration Certificate under State/Central/Commercial Sales Act.

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34. The competent authority shall not be bound to accept any equipment supplied inexcess of the quantity mentioned in supply order(s) and of other than the prescribedspecifications. The equipment not conforming to the prescribed specifications will bereplaced by the firm within fifteen days after receipt of intimation by him in this behalf.

35. In the event of any loss or any shortage in transit, the contract or shall be liable tomake good such of the losses and shortages found on checking of the equipment(s)by the consignee(s) from the date of receipt of intimation by the firm in this behalf. Thedecision of the competent authority in such cases as well as in its/their rejection shallbe final, conclusive and binding on the firm.

36. If the firm fails to make supplies within the time specified in the supply order, or tomake up the deficiency demanded or to replace the rejected equipment (s) and/ormaterial(s) within the prescribed time, the competent authority may at the cost andrisk of the firm purchase said equipment(s) etc. from any other source after givingnotice to the firm and recover from the firm any extra cost incurred in making suchpurchases above the contracted price or deduct the same from any sum payable tothe firm or from his security and tender deposits.

37. If the firm fails to remove the rejected equipment(s) etc. the competent authorityshall return them at the firm's own cost and risk to his last known address anddeduct the expenses incurred thereon from any of the sums payable to the firm orfrom his security and tender deposits. The competent authority shall not be liable forany deficiency in or damage to the rejected equipment(s) occasioned or occurringwhile they remain in or under his possession or control or in transit.

38. Prices shall remain unchanged during the contract period or 6 months from the dateof commencement of agreement. The rate once approved by the Committee shallnot be increased for any reason or under any circumstances such as variation ofexchange rates or increase in cost of product or increase in transportation etc.Supplier will be bound to supply on the same rates as quoted in the tender, exceptfor changes in statutory levies like S.T./VAT.

39. Free Service - The firm will provide without extra charges and free service for aperiod of 12 months from the date of installation of the equipment(s) for the defects,if any in the equipment(s) at the respective place(s). Training for operating theequipment shall be provided free of cost by the supplier.

40. Warranty - All equipments will carry factory warranty for a period of 12 months fromthe date of installation. During the period any part or parts found defective due tofaulty materials or manufacture will be repaired or replaced by the supplier by theconsignee(s) concerned freight pre-paid and duly insured. Return freight andinsurance on such parts will be chargeable to the supplier. Warranty period can beextended for another year if equipments is not found running satisfactory duringwarranty period. Prompt after sales service should be ensured.

41. Installation and trial run should be carried out at the supplier’s risk.42. The supplier shall also undertake that the firm have never been black listed by any

Govt/Quasi Government firm in India and no case is pending at present against thefirm. This should also be made clear in the tender as a preliminary undertaking.

43. During the erection/commissioning or performance during warranty period, if theequipment supplied is found defective, improper or not as per the specification or ofinferior quality or is not otherwise in accordance with the contract, then DES shall

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intimate this fact in writing to the supplier for rectification/replacement of suchdefective equipment at their own cost to the entire satisfaction of the DES. In theevent of their failure to do so as above, DES reserves the right to carry out such repairworks at the risk and cost of defaulted supplier.

44. J.N. Krishi Vishwa Vidyalaya reserves the right to accept or reject any or all offers infull or in part without assigning any reason (s) therefore. It also reserves the right toplace and order wholly or in part with one or more than one firm as they may beconvenient to JNKVV. The DES reserves the right to accept or reject any bid in wholeor any part without assigning any reason thereof. Any revision in price/terms andconditions of the tender submitted after opening of the tenders shall not be accepted.

45. The purchase will depend on availability of funds and depends on feasibility of settingup the recording studio/technical film division.

46. The tenders shall have to give an undertaking that the terms and conditions asmentioned above in this tender are acceptable to the tenderers (in Annexure I).

Director Extension Services

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Annexure I

DIRECTORATE OF EXTENSION SERVICESJAWAHARLAL NEHRU KRISHI VISHWA VIDYALAYA, JABALPUR


No.: IPRO-DES-2016-17-09 Dated: 25.04.2016

SUPPLEMENT / CHECK-LIST TO BE PROVIDED WITH TECHNICAL BID

ITEM No._______________ NAME ___________________________________________________

S.No. Information required Proposed

1. Make of main item

2. Model of main item

3. Name of manufacturer of Main Item

4. Country of origin of item

5. Make and model of sub item I (if any)

6. Make and model of sub-item II (if any)

7. Make and model of sub-item III (if any)

8. Delivery within (days)

9. Payment terms

10. Order to be placed on

11. Guarantee/Warrantee

12. Validity (at least 180 days)

13. FOR: JNKVV, Jabalpur?

14. List of current users (Attach, if any)

15. Whether manufacturer / authorizeddistributor /dealer/ agent? (Attachcertificate)

16. Technical literature in original attached

17. Earnest money attached with technical

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bid (DD No., Bankers name, date etc.)

18. Situations of Authorized servicecentres/ service personals etc.

19. Relevant documents such as ITCC,ST registration shop Act.establishment certificate, factoryregistration etc. (Enlist)

20. TIN and PAN allotted (Attach copy)

21. Signed and sealed on each page

22. List of Users - institutes/organizations,where same items installed / supplied

23. Warranty - minimum 1 or 3 yearsmentioned

24. Any other relevant information

DECLARATION

The terms and conditions as mentioned in the tender are acceptable to us.

Signature of tenderer

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Annexure II


No.: IPRO-DES-2016-17-09 Dated: 25.04.2016


e-Tender Document for

Establishment of Recording and Technical Film Studio (A+B)





Item Qty. EMD (Rs.)A. Sound Acoustic Treatment, false ceiling,

air conditioning duct of Studio Room andfalse flooring of Control Room on SICT(Supply-Installation-Commissioning-Testing) basis(complete unit in all respect)

B. Supply & Commissioning of all requiredelectronic equipments and accessories onSICT (Supply-Installation-Commissioning-Testing) basis(complete unit in all respect)(A). Recording Studio(B). Technical Film Division

1 set 80,000=00

Director Extension Services

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Table (A). Sound Acoustic Treatment, False Ceiling, AirConditioning Duct of Studio Room and False Flooring

of Control Roomon SICT (Supply-Installation-Commissioning-Testing) basic

Sr.No. Description of Items Unit Qty.

1. Acoustic False CeilingSupply, providing and fixing of acoustic false ceiling madein 3"x2" wooden reap frame of size 2'x2' with frameworkof power coated 24 mm galvanized steel T-Gridsuspension system which shall contain white colored finefissured acoustic tiles of size 595 mm x 595 mm x 12 mmor 12mm thick OSB with the following specifications :1) Noise reduction coefficient (NRC) ≥ 0.702) Light reflection ≥ 80%3) Relative humidity ≥ 90%4) Fire rating (BS 476) : Class 0/Class 118 mm thick insulation soft board with proper anchoring tothe existing ceiling including hardware scaffolding andlabour, etc. Two coats of Oil Bound Distemper paint incase of acoustic tiles.The grid system shall be suspended from the roof bymeans of 4 mm MS hanger rod.

Sq ft. 551

2. Wall Acoustic Treatment

Supply, providing and fixing of wall acoustic panel forsound recording studio, made by any one of the belowmentioned specifications :

a). 12 mm thick 595 mm x 595 mm fully perforatedGypsum board on framework of GI sections fixed on tothe walls with the help of wooden screws. The GIframework will consist of galvanized MS sheet having athickness of 0.7 mm (22 SWG) fixed on to the wall bothvertically and horizontally to form a 600 mm x 600 mmgrid. The space between the wall and the gypsum boardis to be filled with 50 mm thick 48 kg/cubic meter densityresin bonded glass wool in the form ofblankets/rolls/cotton cloth bag of uniform thickness. Thecloth should be treated with copper naphthenate andkerosene treatment. A conduiting space of 150 mm x 100mm is to be created at the adjoining area of the wall andfloor to run signal and power cables across the roomwithout any obstruction.The conduiting space will have 12 mm thick wooden flap

Sq ft. 1030

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which can be opened and closed easily. The gypsumboards will be joined and finished so as to have a flushlook which includes filling and finishing the tapered orsquare edges of boards with joining compound and papertapes and two coats of primer suitable for gypsum boards(as per the recommended practice of India Gypsum orequivalent) and painted as per the approved colourincluding two coats of OBD paint to the tiles. Thecontractor will arrange all the materials and tools,necessary scaffolding, labour etc.

2. Fixing framework of good quality wood of size 50mm x50mm at 600mm x 600m cross section. The frame shallbe fixed to the wall for low frequency treatment and shallbe comprised with 12mm commercial termite-resistant plyas a facing material. 50mm thick and a density of16kg/m3 thermal insulation with resin bonded fiber glasswool supported on G I mesh as absorbing material fixedwith wooden frame.

For controlling the reverberation time (RT60) ofcomplete bandwidth of sound for studio, 50 mm thickthermal resin bonded Fiber glass wool of density 16kg /c. meter with G I Mesh and thin fabric for holding theglass wool of frame work. Wall acoustics final finish bystudio grade velvet thick fabric to minimize the mid & highfrequency reverberation.

4. Studio Flooring

For studio wooden floor first 8mm neoprene pad will befixed with the cement floor after then 8mm HDF finishreadymade floor to be fixed over the neoprene sheet .

Sq ft. 551

5. Partitioning Wall between Control Room to Live roomwith Observation Glass window

Studio window base frame made with 4”x 2” woodenframe fixed to cement base with metal fastener parallelwith 4” air gap. Air gap filled with neoprene & P.O.P.,between the wooden frame 2” thick mineral fiber glasswool filled and covered by fabric acting as sound buffer .Double 8mm glass 6’x4’ will be fixed in 5 degree positionover the frame both side and duly fixed up with wooden

Sq ft. 6’x4’

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outer frame. Inside the acoustics window, silica gel willbe placed properly to the lower side of acoustics windowto absorb the inner moisture .

6. Wooden Acoustic Fire Door

1. Supply and fixing of 3 Nos. of single leaf woodenacoustic doors of sizes 7 ft. x 4 ft on the woodenpartitioned acoustic wall using suitable door frame. The 1¾ inch thick mineral fiber filled doors should have 3 mmthick rubber interlayer sheet for acoustic insulation. The 2hour fire rated door will have minimum 200 micron fireretardant spray paint coverage and fire and acousticsealing on all sides except bottom without any externallipping. The door is to be fitted with door closer, handleset, tower bolt and latch hasp barret bolt set. The chowkatmade by 4.4"x4.5" teak wood as per requirements.

2. Supply and fixing of the magnetically sealed Soundreducing doors inclusive of teak wood chowkhat. Filledwith high-density polymer & acoustical insulatingmaterials. The door to have 2 nos. magnetic seals &panel to be faced with 38x1.2 mm anodized MS strip.Faced with Commercial ply laminated with 1mm thicklaminate.

Nos. 3

9. Proper Cabling in Studio and Separate Editing Room

Proper ground/wall system should be provided forcarrying the cables between studio/control room andseparate Editing Room

Nos. 1

Note :

1. Brick-wall between control room and live room (14’x10’11”x9”) and gallery andcontrol room (6’x10’11”x9”) will be provided by JNKVV, Jabalpur or as perrequirement.

2. Proper earth will be provided by JNKVV, Jabalpur as per requirement.

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Table (B). Supply & Commissioning of all required ElectronicEquipments, Components and Accessories

on SITC (Supply-Installation-Testing-Commissioning) basis

SNo. Item Make Qty.

AUDIO EQUIPMENTS / ACCESSORIES / PERIPHERALS1 Stereo Heaphones - for providing Cue signals from

control room to the recording roomSTANDARD make 10

2 Patch Bay - 48-Point Patch Bay for audio routing ofsignals (MIC -> MIXER, MIXER -> A/D Convertor viceversa)

STANDARD make1

3 Microphones - Low Z Dynamic Cardioid ProfessionalVocal Microphones of reputed pro-audio

STANDARD make 6

4 Microphone Pop filter - Foam Windscreen to avoid popsound in vocals

STANDARD make 10

5 High quality low noise snake cable for audio signalsfrom/to recording room to control room minimum 8channels Dual/Quad

STANDARD make 50

6 Microphone Patch Panel - XLR type for microphoneconnectivity inside the live room any standard make

STANDARD make 1

7 Male/ Female XLR Connecters of high quality withNickel/Gold coating for good connectivity.

STANDARD make 50

8 Microphone Cable - High quality studio grademicrophone cable for balanced connection

STANDARD make 1

9 XLR/TRS 1/4" Jack Headphone Patch Panel - Forproviding cue signals inside the recording room. 12 PortPatch Module for Headphone connectivity inside the liveroom

STANDARD make 1

10 Patch Cables 1/4" TRS - 1 ft Red TT/Bantam MalePatch Cord

STANDARD make 20

11 Microphone Stand - Boom free mic. stand desk type STANDARD make 6

12 Headphone Distribution Amplifier - 8-Channel High-Power Headphone Amplifier for providing audio signalsto headphones

STANDARD make1

13 24in / 8 BUS out Analogue mixing console with talkbackof reputed make.

STANDARD make 1

14 Digital Portable Recorder for field recording interviewwith high quality post facilities to edit in studio with WAVformat 24bit /48kHz Portable Handheld Recorder withWi-Fi

STANDARD make

1

22

15 Work Station - High end Digital Audio Workstation(DAW)OS : Windows 8.1 Pro 64Processor : Intel® Xeon® E5-1620 v3 (3.5 GHz, 10 MBcache, 4 coresRam : Minimum 8 GB DDR4-2133 ECC registered RAMHard disk : 1 TB 7200 rpm SATA/Integrated SATA 6.0Gb/s with RAIDDVD Writer : 24x DVD writerGraphic Card : Built in/external with 2GBRam/HDMI/DVI-D/IExpansion Slots : mini 2 PCIe Gen3 x16, 1 PCIe Gen3 x8 (open-ended) 1 PCIe Gen2 x4 (open-ended) 1 PCIe Gen2 x1 (open-ended); 1 PCIAccessories : Wireless Keyboard and MousePower Supply : 700 W with minimum 90% efficiency,Warranty : 3 years Onsite warranty

STANDARD make

1

16 Analog/Digital Audio Interface with 8in/8out 24 bit, 192kHz

STANDARD make 1

17 Analog/Digital Audio Interface with 4in/4out, 24 bit, 192kHz make

STANDARD make 1

18 Active Studio Monitor (1) - 8" Two-Way Powered StudioMonitor for Audio recording with flat response curve

STANDARD make 1

19 Active Studio Monitor (1) - 5" Two-Way Powered StudioMonitor for Audio recording with flat response curve

STANDARD make 1

20 Sturdy Studio Monitor Stand with a minimum height of36inches of standard make

STANDARD make 1

21 Recording Software Multitrack - Cubase Pro 8.5Advanced Music/Speech Production System

STANDARD make 1

22 Antivirus Software STANDARD make 2

23 19" equipment mounting rack MS STANDARD make 1

STUDIO ACOUSTICS + INDOOR LIGHTING + ELECTRIFICATION24 4K/HD Video Professional digital cinema camera with

Wide Angle Lens, Normal Lens, Macro Lens, suitablelens adapter, camera Accessories with bags

STANDARD make1

25 4K / HD Handy Camcorder for Outdoor, suitable lensadapter, camera Accessories with bags

STANDARD make 1

26 Tripod for mounting the camera STANDARD make 2

27 Professional Video Lights with supporting stands andSoftbox and other accessories STANDARD make 1

23

28 Dimmable and DMX LED Flood lights with supportingstands 3200K-5600k STANDARD make 4

29 Studio Lighting Grid Ms Pipe Fixup On Ceiling WithVertical Suspension STANDARD make 1

30 Cool Lights With Barn Doors 55W/110 or as required STANDARD make 6

31 Collar Microphones for Anchor and guest micing duringaudio/video recording

STANDARD make 6

32 Solid State Disk , Flash Memory Cards, Pen drives,External Hard disks, any other storage media to be usedin camera and workstation

STANDARD make 5each

33 High end workstation for Video EditingOS : Windows 8.1 Pro 64Processor : Intel® Xeon® E5-1620 v3 (3.5 GHz, 10 MBcache, 4 coresRam : Minimum 8 GB DDR4-2133 ECC registered RAMHard disk : 1 TB 7200 rpm SATA/Integrated SATA 6.0Gb/s with RAIDDVD Writer : 24x DVD writerGraphic Card : NVidia Quadro K2200 or similarExpansion Slots : mini 2 PCIe Gen3 x16, 1 PCIe Gen3 x8 (open-ended)

1 PCIe Gen2 x4 (open-ended) 1 PCIe Gen2 x1 (open-ended); 1 PCIAccessories : Wireless Keyboard and MousePower Supply : 700 W with minimum 90% efficiency,Warranty : 3 years Onsite warranty

STANDARD make

1

34 Video Editing software - Adobe Premiere CC latestversion

Adobe 1

35 Monitor – LED Video calibrated, 22” STANDARD make 2

POWER CONDITIONING AND BACKUP EQUIPMENTS36 5KVA Online UPS with Battery to prevent any loss due

to power failureSTANDARD make 1

37 Automatic Phase Changer for Instant automatic phasechange when any phase fails STANDARD make 1

AIR CONDITIONING AND DUCTING38 Air Conditioning System with Ducting to cool 6000cu.ft.

with installationSTANDARD

make 1

STUDIO FURNITURE39 Desk for Audio Equipment/Computer and Video Editing Standard make 2

40 Studio Indicators STANDARD make 1

24

Schematics Diagram of Recording Studio / Technical Film Division Room

25

ANNEXURE III


No.: IPRO-DES -2016-17-09 Dated: 25.04.2016

FINANCIAL BID DOCUMENT

SECOND CALL : e-Tender - B(to be submitted on-line at www.mpeproc.gov.in)

(Will be downloaded after satisfactory/qualification report of Technical Bid)

Item Makeof

Item

Model Unit/Qty.

BasicCost(Rs.)

Taxes(Rs.)

Any othercharges,

if any(Rs.)

InstitutionalRebate/

Discount(Rs.)

TotalCost(Rs.)

1 2 3 4 5 6 7 8 9 10

A. Sound AcousticTreatment, falseceiling, airconditioning duct ofStudio Room andfalse flooring ofControl Room onSICT (Supply-Installation-Commissioning-Testing) basics(complete unit in allrespect)

B. Supply &Commissioning of allrequired electronicequipments andaccessories on SICT(Supply-Installation-Commissioning-Testing) basis(complete unit in allrespect)With all items givenin Tables(A). RecordingStudio(B). Technical FilmDivision

TOTAL (A+B)Date…………..Place…………. Authorized Signatory with Seal

26

FORM OF CONTRACT(to be submitted with Mandatory Submission Documents)

I/We ................................................................ hereby declare that I/We under the contract to supply theEquipments shall abide by all the terms mentioned in the Tender Form and conditions of contract laid hereunder:-

Conditions of Contract1. This contract is for the period from ............... to .................. or maximum 6 months from the date of

commencement of agreement for supply of articles mentioned. Director Extension Services will havepower to extend the period of agreement.

2. This agreement is made this ..................... day of ............between the Director Extension Services,JNKVV, Jabalpur (hereinafter called the Competent Authority which expression shall where the context soadmits include his successor in the office) of the one part and M/s ............................................................(hereinafter called the "Firm'' which expression shall where the context so admits includes his heirs andsuccessors) of the other part.

3. Whereas the Competent Authority has accepted the offer of the Firm made in their tender OfferNo........................ for supplying the equipment(s) as per specification(s) and at the price mentioned in theschedule attached thereto and forming part of this contract, and has decided to entrust to the firm the workof supplying the aforesaid equipment(s) not later than .......................................... as per supply order fromthe competent authority as per specifications and price subject to the terms and conditions hereinafterappearing;

And whereas, the firm has agreed to supply the said equipment(s) to the competent authority subject tothe said terms and conditions.

Not therefore this Agreement witnesses and is hereby agreed to as follows :-

3. (a) Security Deposit.-(a) EMD will be deposited as security deposit till the warranty period of 1 year, or thecase may be. Thereafter, it will be refunded.

(b) In the event of deficiency in the value of the EMD a result of forfeiture, or for any other reasons, the firmshall within seven days of receipt by him of a notice in that behalf, make up the deficiency.

4. Supply- The Firm shall complete the supply of the equipment(s) within stipulated time after receipt ofsupply order from the Director Extension Services, JNKVV, Jabalpur as per specification(s).

5. I/We hereby declare that I/We have not been black listed or debarred as supplier by any GovernmentAgency, Semi Government Organisation or Public Sector Undertaking.

6. The firm shall bear the stamp duty to which the agreement be liable.

7. In witnesses whereof the parties whereto have signed this Agreement on the day and year respectivelymentioned against the signatures.

Dated the .................... .

Witnesses :-

1. Signature of Firm with Seal

2.

Signature of the competent authorityStamp worth Rs. 100.00