clm codelco

SAP Sourcing - CLMExcelencia Operacional a travs de la Gestin de Contrato

Patricio Alvarez, Solution Engineer ProcurementSAP SSSA & Caribbean13 Junio 2012

SAP Sourcing

1. Tendencias y aspectos claves

2. Perspectiva general de la solucin SAP

3. Por qu SAP? Razones principales

4. Clientes de SAP

2011 SAP AG. All rights reserved. 2

Preguntas para el Ejecutivo de ComprasQu significa esto para su negocio?

Cmo podemos identificar oportunidades

para reducir los costos por compras?

Cmo podemos gestionar eficientemente los

procesos de abastecimientos y a los

proveedores?

Cmo podemos optimizar los trminos de los


Cmo podemos optimizar los trminos de los

contratos y manejo de las quejas al

proveedor?

Cmo podemos gestionar mejor la

evaluacin de los proveedores y reduccin

de riesgos?

Cmo podemos mejorar los procesos de

Sourcing como licitaciones, subastas, etc. ?

Falta habilidad para reforzar

procesos, mejorar contratos

y KPIs.

No se toman acciones

correctivas.

Ineficiente supervisin

Falta informacin centralizada, no

hay visibilidad ni transparencia en

el nivel de gasto actual, costos,

riesgos, etc.

Costos Altos

!

Plant A

Plant B

R & D

SubsidiaryXYZ

Ineficiencia en los procesos de AbastecimientosResultado Altos Costos


Procesos no estandarizados,

muchos sistemas ad-hoc, trabajo

manual y retrabajos.

Baja Productividad Falta de habilidad para monitorear

performance de proveedores, reducir

riesgos y tomar planes de accin

para mejoras a futuro.

Pobre gestin del Riesgo de Proveedores

A/PFinance

Corporate

CPO

PROCUREMENTDirect Materials

Services

IndirectGoods

East Region

Plant A

Plant B

R & D

SubsidiaryXYZ

CPO

Eficiente Proceso de AbastecimientoAsegura el ahorro de costos

Costos Reducidos

Visibilidad centralizado e

identificacin de oportunidades de

Sourcing y mejoras.

Mejora procesos, mejor uso de

contratos, satisface requerimientos

de sustentabilidad y otras

regulaciones que se tengan.

Gestin de los indicadores del

proceso.

Eficiente y gestin automatizada


Direct Materials

Services

IndirectGoods

East Region

A/PFinance

Corporate

CPO

Mejorar con procesos ms

estandarizados y

automatizados, reducir tiempo

de ciclo de compras.

Mejoras de productividad Gestin integrada con los proveedores

para mejorar eficiencia, reduccin de

riesgos, incremento de performance

de proveedores.

Gestin de Proveedores

SAP Sourcing




4. Clientes de SAP


Integracin Aprovisionamiento Estratgico y Operacional

Spend Spend

Operational

Procurement

Operational

Procurement

Operational

Procurement


CPO

Strategic

Sourcing

Strategic

Sourcing

Strategic

Sourcing

Contract

Management

Contract

Management

Spend

Analysis

Spend

Analysis

IntegracinAbastecimientoCierra la brecha entre el

anlisis de gastos,

aprovisionamiento

estratgico y compras

asi generar ahorros

sostenibles

CPOStrategic PurchaserCFOCPO CPO

AprovisionamientoEstrategico

Gestin de ContratosAnlisis de GastoAprovisionamiento

Operacional

Ahorros sostenibles pueden ser obtenidos rediciendo el ciclo entre el aprovisionamientoestrategico y el ciclo de orden de compra operacional

Integracin entre aprovisionamiento y compraPrincipales areas involucradas & objetivos


Como se puede tener una

completa visibilidad de los

gastos?

Percentage of total spend

under management

Amount and percentage

of identified savings

opportunities

Como puedo evitar perder

oportunidades?

Percentage of sourcing

projects captured in the

system


of negotiated savings

Sourcing cycle-time

Como evitar la fuga de

ahorros?


of captured cost savings

in contracts

Percentage of compliant

transactions with

contracts

Contract creation cycle-

time

Como puedo entregar una

alta eficiencia en la

compra operacional?

Procurement operating

cost as % of revenue


of savings realized

Percentage of compliant

transactions with

contracts

Procurement productivity

Como puedo maximizar y

ahorar costos?

Increase savings

opportunities

Maximize negotiated

savings

Ensure contract

compliance

Reduce operational costs

CPOStrategic PurchaserCPOCPO CPO

AprovisionamientoEstrategico

Gestin de ContratosAnlisis de GastoAprovisionamiento

Operacional

Integracion entre aprovisionamiento y compra, conecta analisis de gasto, aprovisionameientoestratgico, gestin de contrato y aprovisionamiento operacional para obtener ahorros

Integracin entre aprovisionamiento y compraProceso end to end


Strategic PurchasingHead of Demanding Unit

Strategic PurchasingKey Supplier Contact

Strategic PurchasingHead of Procurement

Strategic PurchasingHead of Procurement

Contract

Negotiation

Category

Strategy

Planning

Consolidated

Spend

Reporting

Buyer

Compliance

Reporting

Supplier

Management

Self-

Registration

and Data

Administration

Create and

Submit Bids

Bid

Evaluation

and Awarding

Supplier

Evaluation

and

Onboarding

Business Unit

Compliance

Reporting

Purchasing

Policy and

Compliance

Analysis

RFX

Preparation

and

Processing

Template and

Clause

Library

Contract

Repository

Contract

Execution

Contract

Negotiation

Supplier

Compliance

Analysis

Source

Assignment

Demand

Planning and

Creation

Financial

Settlement

Purchase

Order

Processing

Goods

Receipt and

Service Entry

Order

CollaborationService Entry

Invoice

Collaboration

*

* ERP process can be enhanced by SAP Invoice Management (by Open Text)

Project

manager

Soluciones SAP para el Director de AbastecimientoSoporta el Proceso End-to-End

Anlisis de

Gastos

Gestin de

Proveedores

Sourcing

Gestin de

Contratos

Abastecimiento

Operacional

Gestin de

FacturasProveedores Contratos Facturas

SRM / ERP

BO Spend Performance Management

Invoice Management by Open Text

SAP Sourcing

SAP Contract Lifecycle Management

Integracin estandar con el SAP ERP, aunque puede ser Stand-Alone

integrado a otras soluciones NO-SAP

SAP Supplier Lifecycle

Management

Anlisis del GastoSAP Business Object Performance ManagementSAP Business Object Performance Management

Abastecimiento: Gestin del Performance en Compras


SPM Indicadores de Gestin


Aplicacin analtica completa Paquetes con contenidos predefinidos

Integracin de Datos

Validar Proveedor

Clasificar GastosFcil de entender y usar


Data Integrator

SAP extractores

Portal autoservicio de datos

Validacin de procesos

Valida base de proveedores

Clasificacion multivariable

Certeza en los datos

SAP Netweaver BI 70

Aplicacin basada en capas

Web browser con Adobe Flash Player

Integracin con Sourcing

Gestin de desempeo y anlisis del gasto en manera simple

Integracin de DatosEstandarizacin y mejora

de datosAnlisis de riesgo y gasto

de proveedor


Extractores SAP ( SAP ECC , SAP SRM )

Integrador de Datos ETL licenciado para sistema SAP.

Soporta tomar datos de sistemas de terceros

Cobertura Global

1.6 T transacciones en base de conocimiento

Mas de 100 fuentes de datos externos

Datos finanicieros y de riesgos de proveedor

Reportes de gestin

Sobre 120 modelos de analisis de gastos predefinidos

Definir y realizar seguimiento de KPIscon Spend Advisor

Amplio cnjunto de funcionalidades analticas

SPM : Reportabilidad


Completa visibilidad de los Gastos

Captura datos automaticamente de sistemas SAP y no SAP

Exactitud y profundida de datos

Aumenta el control de los gastos

Establecer metas de desempeo

SAP Business Object Spend & Performance management


Establecer metas de desempeo

Coolaborar en forma eficaz para mejor control

Rpida identificacin oportunidades de ahorro

Encontrar y actual sobre las oportunidades de ahorro

Monitor poractivo de cumplimiento de contrato

Reduccin de Riesgo de Suministro

Identificar de riesgo de proveedor y concentracin de oferta

Gestionar proveedores alternativos

SPM : Gastos , tendencias, comparaciones


Gestin de ContratoGestin de Contrato

Puede usted responder estas preguntas sobre sus contratos ?


SAP Contract Lifecycle Management Soporta el Ciclo completo de vida de un contrato

Automates the contract creation cycle

from draft to reviews and approvals

Includes contract authoring with clause

and template libraries

Creates a contract repository with

access-controlled search and reporting

Gestin efectiva de las compras ms importantes

En forma rpida y que agregue valor


access-controlled search and reporting

Includes standard integration with SAP

ERP and SAP SRM for procurement

contract compliance

Deep bi-directional integration within the

source to contract process

Drives rapid time to value via

packaged or on-demand deployment

El contrato es la unin de la gestin de compraestratgica y la operacional

Strategic Sourcing

Aprovisionamiento

Estrategico

Determina la funete de suministro para los contratosy eficientemente mejora lasactividades de compra

S

o

u

r

c

e

t

o

P

a

y


Operational Procurement

Compra Operacional

Efectua el proceso diario de requerimientos para pagopara todos los materiales y servicios

actividades de compra

S

o

u

r

c

e

t

o

P

a

y

Contratos

Que es administrar el ciclo de vida de los contratos


Abastecimiento: Gestin del Ciclo de Vida de Contratos


Pasos CLM


Abastecimiento: Gestin del Ciclo de Vida de Contratos


Etapas de adopcin de SAP CLM


SAP CLM SAP ERP Integracin IIntegracin estandar con SAP ERP

Contract Execution and Compliance

Master and Configuration Data

replication to ensure creation of a

agreement in SAP CLM based on

Master Data of SAP ERP system

Transactional integration to ensure

operational compliance by transfer of

SAP CLM header and line item


SAP CLM header and line item

information to SAP ERP and creation of

the Outline Agreement in SAP ERP

Changes on the Agreement in SAP CLM

are transferred to SAP ERP and Outline

Agreement is updated accordingly.

SAP CLM SAP ERP Integracin II


SAP ERP Master Data

replicated to SAP and available

during contract creation

SAP CLM Master Agreement

type with SAP ERP relevant

fields and structure


Price Conditions of SAP ERP

imported to SAP CLM and

available during master

agreement creation in SAP CLM

SAP CLM SAP ERP Integracin III


Transfer of header and line item

data from SAP CLM to SAP

ERP initiated by end user

Cross references are

established in SAP ERP and

SAP CLM after successful

creation of SAP ERP Outline


creation of SAP ERP Outline

Agreement out of SAP CLM

agreement

SAP ERP Outline Agreement

available as a Source of Supply

SAP CLM SAP SRM Integracin I


Out of the box integration with a multiple

SAP ERP System via SAP SRM

Master and Configuration Data

replication from multiple ERPs to ensure

creation of an agreement in SAP CLM

based on common master data




operational compliance by transfer of

SAP CLM header and configurable line

item information transfer to SAP SRM

for local consumption or distribution to

multiple SAP ERP systems

SAP CLM SAP SRM Integracin II


Transfer of header and line item data from

SAP CLM to SAP SRM initiated by end user

Operational relevant changes on the

Agreement in SAP CLM are transferred to

SAP Central Contract and ERP Outline

Agreement are updated accordingly.

Cross references are established in SAP ERP,


Cross references are established in SAP ERP,

SAP SRM and SAP CLM after successful

transfer and distribution

SAP CLM SAP SRM Integracin II


SAP ERP Outline Agreement

and SAP SRM Central Contract

available as a Source of Supply

in SAP ERP/SAP SRM

Release information is


Release information is

accumulated from multi ERP and

SRM system in the SRM Central

Contract

Contract Audits and Performance KPIs

Contract Compliance

Schedule audits, send out

notifications, capture audit

results and receive alerts if

audits are overdue

Set Contract KPIs, capture

contract KPIs and trigger alerts

for low performing contracts


Standard reports for master

agreements with overdue audit

and low performance

Extension Collection and Custom Report to support SOX compliance

Contract Compliance

Custom created extension

collection to capture SOX

compliance numbers

Custom report to analyze SOX

compliance information

Customer extension, extension

collections and reports can


collections and reports can

easily be migrated to the next

release

Portafolio SRMAprovisionamientoAprovisionamientoEstrategico

Soluciones SAP para el Director de AbastecimientoSoporta el Proceso End-to-End

Anlisis de

Gastos

Gestin de

Proveedores

Sourcing

Gestin de

Contratos

Abastecimiento

Operacional

Gestin de

FacturasProveedores Contratos Facturas

SRM / ERP

BO Spend Performance Management

Invoice Management by Open Text

SAP Sourcing

SAP Contract Lifecycle Management

Integracin estandar con el SAP ERP, aunque puede ser Stand-Alone

integrado a otras soluciones NO-SAP

SAP Supplier Lifecycle

Management

Evaluacion de ProveedoresEvaluacion de Proveedores

Abastecimiento: SRM - Evaluacin de Proveedores


Abastecimiento: Algunos Beneficios Cuantitativos


Proceso de Abastecimiento Estratgico (Procurement)Portafolio de Soluciones

O

R

C

H

E

S

T

R

A

T

I

O

N

SAP Sourcing / Contract

Lifecycle Management

OnDemand (also

available On Premise)

Relevant mobile apps (cart

and contract approvals)ON DEVICE

ON DEMAND

O

R

C

H

E

S

T

R

A

T

I

O

N

Supplier Relationship

Management 7.0

BusinessObjects

Spend Performance

Management

Invoice

Management by OpenText *

ERP 6.0

O

R

C

H

E

S

T

R

A

T

I

O

N

available On Premise)

ON PREMISE

TECHNOLOGY

O

R

C

H

E

S

T

R

A

T

I

O

N

SAP Sourcing




4. Clientes de SAP


Por qu los Directores de Abastecimiento seleccionan SAP ?

1. Unica proveedor de software que permite generar

ahorros en todo el proceso de Source-to-Pay.

2. Beneficio Cuantitativo comprobado por diversas

organizaciones en diferentes tipos de industrias.

3. Provee soporte para reducir riesgo de proveedores


3. Provee soporte para reducir riesgo de proveedores

mediante colaboracin con proveedores, mejoras

en la gestin de evaluacin con proveedores,

visibilidad del anlisis de gastos, contratos, etc.

4. Eficiente herramienta de gestin del ciclo de vida

de los contratos, apoyo importante al rea legal.

5. Extiende el valor de la inversin en SAP porque

provee una nica solucin totalmente integrada en

forma estndar con el resto de soluciones SAP.

SAP E-Sourcing Propuesta de Valor

Proceso de contratacin integrado (source-to-contract)

Ahorros

Aumenta la competencia de los proveedores

Reduce los tiempos de los ciclos de contratacin


contract)

Proceso de negocio punta a punta

Repetible, auditable, cumple regulaciones

Tiempos de implementacin acelerados

Implementacin acelerada on demand, hosteado, en casa

Fcil adopcin del usuario profesionales y casuales

Solo SAP atiende todas las necesidades de CPO


Cuatro puntos para llevar a casa


Porque SAP ? : Que dicen los analistas con respectos a las soluciones de Gestin de Contratos


SAP Sourcing




4. Clientes SAP


Spend Visibility Sourcing

Contract

Lifecycle

Management

Operational

Procurement

Supplier

Management

Algunos clientes que utilizan SAP Procurement


QUICK FACTS

Valor generado con SAP ProcurementEn Clientes SAP

Roberto Ramrez,

6% drop in average contract prices 6% drop in average contract prices

72% reduction in PO process72% reduction in PO process

25% decrease in the purchase of inventory items25% decrease in the purchase of inventory items

We decided that executingour new strategies could only happen through furtherimplementation of SAP, because its an enabler ofintegrated processes.

Photo goes here

Johan Bogaert

Project Coordinator, Purchasing & Mgmt Support

Successful implementation of the

SAP E-Sourcing application to

support important sourcing

processes

Over 500 suppliers engaged

Dramatically reduced process cycle time and increased transparency

Year 1 over 200 sourcing project managed


Roberto Ramrez, VP of Planning

Reduced contract approval cycle times by 35%

Managing over $1B worth of contracts

Reduced SOX reporting times by 90%

Photo goes here

Ken LevyProcurement Manager

Aetna

It is very easy to get at all key contract data now, and it is all accessible from our desktops so we dont have to go anywhere to retrieve contracts.

Mgmt Support

Dexia

QUICK FACTS


PREGUNTAS Y CONSULTAS

Muchas Gracias!!Informacin de Contacto:

Patricio AlvarezSolution Engineer ProcurementEmail: [email protected]

SAP SSSA & Caribbean

No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice.

Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors.

Microsoft, Windows, Excel, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation.

IBM, DB2, DB2 Universal Database, System i, System i5, System p, System p5, System x, System z, System z10, System z9, z10, z9, iSeries, pSeries, xSeries, zSeries, eServer, z/VM, z/OS, i5/OS, S/390, OS/390, OS/400, AS/400, S/390 Parallel Enterprise Server, PowerVM, Power Architecture, POWER6+, POWER6, POWER5+, POWER5, POWER, OpenPower, PowerPC, BatchPipes, BladeCenter, System Storage, GPFS, HACMP, RETAIN, DB2 Connect, RACF, Redbooks, OS/2, Parallel Sysplex, MVS/ESA, AIX, Intelligent Miner, WebSphere, Netfinity, Tivoli and Informix are trademarks or registered

2011 SAP AG. All rights reserved

Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions, Web Intelligence, Xcelsius, and other Business Objects products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Business Objects Software Ltd. Business Objects is an SAP company.

Sybase and Adaptive Server, iAnywhere, Sybase 365, SQL Anywhere, and other Sybase products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Sybase, Inc. Sybase is an SAP company.

All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary.

The information in this document is proprietary to SAP. No part of this document may be reproduced, copied, or transmitted in any form or for any purpose without the express prior written permission of SAP AG.

This document is a preliminary version and not subject to your license agreement or any


Intelligent Miner, WebSphere, Netfinity, Tivoli and Informix are trademarks or registered trademarks of IBM Corporation.

Linux is the registered trademark of Linus Torvalds in the U.S. and other countries.

Adobe, the Adobe logo, Acrobat, PostScript, and Reader are either trademarks or registered trademarks of Adobe Systems Incorporated in the United States and/or other countries.

Oracle is a registered trademark of Oracle Corporation.

UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group.

Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems, Inc.

HTML, XML, XHTML and W3C are trademarks or registered trademarks of W3C, World Wide Web Consortium, Massachusetts Institute of Technology.

Java is a registered trademark of Sun Microsystems, Inc.

JavaScript is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape.

SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP BusinessObjects Explorer, StreamWork, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries.

This document is a preliminary version and not subject to your license agreement or any other agreement with SAP. This document contains only intended strategies, developments, and functionalities of the SAP product and is not intended to be binding upon SAP to any particular course of business, product strategy, and/or development. Please note that this document is subject to change and may be changed by SAP at any time without notice.

SAP assumes no responsibility for errors or omissions in this document. SAP does not warrant the accuracy or completeness of the information, text, graphics, links, or other items contained within this material. This document is provided without a warranty of any kind, either express or implied, including but not limited to the implied warranties of merchantability, fitness for a particular purpose, or non-infringement.

SAP shall have no liability for damages of any kind including without limitation direct, special, indirect, or consequential damages that may result from the use of these materials. This limitation shall not apply in cases of intent or gross negligence.

The statutory liability for personal injury and defective products is not affected. SAP has no control over the information that you may access through the use of hot links contained in these materials and does not endorse your use of third-party Web pages nor provide any warranty whatsoever relating to third-party Web pages.

clm codelco

Documents