c. presentation skills.pptx
TRANSCRIPT
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(For further reading refer: Chapter 14: Effective Presentations, Pg.
229-240, Business Communication, By - P. D. Chaturvedi, Mukesh
ChaturvediThird Edition)
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Q1. What is a Presentation?
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A presentation is an oral activity thatuses a visual medium (such as LCD projectors
or PowerPoint slides) to discussnew ideas andinformation with a specific audience in apersuasive and convincing manner.
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Q2. Suppose you have just made a
presentation. There is a coffee break.People are standing around discussing
the presentation. You are able to
overhear what they are saying. Whatwould you like to hear them say about
you and your presentation.
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Clear structure Meets audience's needs, interests,
and level of understanding Tables, graphs, and charts Humour and anecdotes Body language Questions
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Q6. Identify the main content of apresentation on a topic of your choice
and break it up into different sectionsand sub-sections.
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The Presenter
The Audience
The specific content and definite objective to beachieved
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Q4. Often it is difficult to know where tobegin a Presentation. What do you
think is the first thing to consider? Why?
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Identify the purpose and goal of the presentation
Analyse the audience and their needs
Collate the relevant information
Design and organize the information
Time the presentation Decide on the medium of presentation and visual
aids Become familiar with the location of the
presentation
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Get as much information about the audienceas you can
Gear purpose to size and composition ofgroup Consider audiences probable reaction Gear content to audiences level of
understanding Gear content to common interests
2000 by Prentice Hall 16-11
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Q5. Why is the Time Limit important in
the case of the presentation? List atleast 2 reasons.
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Introduction: 3 minutes Main body: 15 minutes Conclusion: 2 minutes Question-answer session: 10 minutes
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Casual style Is best for small
groups
Encourages audienceparticipation
Allows simple visual
aids Calls for
conversationaldelivery
Formal style Is best for large
audiences or major
events
Discouragesaudienceparticipation
Requires dramaticvisual aids
Calls for Formal
delivery 2000 by Prentice Hall 16-14
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1.Introduction--arousing interest
--establishing credibility
--providing a preview
2. Body
--indicating points
-emphasize structure--keep attention high3. Closing
--indicate conclusion
--highlight main points
--tell of next steps
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Arouse interest
Appeal to human nature
Match tone of subject and purpose Build credibility Let someone else introduce you
Explain who you are and why youre qualified Tie qualifications to audiences concerns
Preview main points
2000 by Prentice Hall 16-16
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Clarifies structure by connecting the ideas Speaker summarizes and repeats key ideas Speaker uses transitions
Speaker uses gestures and visual aids Maintains audiences interests Limits discussion to no more than three to
four points Explains who, when, where, why, and how Tells listeners whats in it for them
2000 by Prentice Hall 16-17
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Relate subject to audiences needs Use clear, vivid language
Tie subject to familiar ideas Get audience involved
Incorporate variety
Ask them questions
Use visual aids
Use gestures and tone of voice
2000 by Prentice Hall 16-18
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Restates main points Outlines next steps
Action items Completion date
Person responsible
Potential problems Ends on positive note
2000 by Prentice Hall 16-19
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Memorizing
Reading Speaking from notes
Impromptu speaking
2000 by Prentice Hall 16-20
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Prepare extra material Rehearse
Think positively Pause before you begin Memorize your first sentence or two Get audience into act Use visual aids Dont panic; concentrate on audience Drink some water
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Prepare and practice
Check out location beforehand Speak in normal, conversational tone
Use visual aids effectively
Pay attention to nonverbal messages
2000 by Prentice Hall 16-23
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Have extra materialfor support
Practice positive
thinking Channel your
nervousness
Arrange your notes,
and visuals before youspeak
Take deep breathsbefore you begin
Memorize the
opening statement Use visuals for
assistance and
audience interest
Use nonverbals foremphasis
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ToInform
To
Persuade
ToMotivate
To
Entertain
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Informative Instructional
Arousing Persuasive Decision-Making
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Boards Flip Charts Overhead Projectors and Transparencies PowerPoint Presentations
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When to use Visual Aids?
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Keep them simple Determine type to use
Think visual composition (structure, space) Use to emphasize, clarify, and summarize the
main points Refer to them as you speak, but talk to
audience and not the visual Make certain audience can see them Watch out for visual overload
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Rehearsal Body Language
Handling Questions and Debate
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Q8. Discuss the different kinds of questionsone can face from an audience and how you
would handle them?
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Try to anticipate and prepare Respond without getting sidetracked
Show sufficient knowledge If you dont know the answer, say so Keep audience and situation under control Control your feelings and emotions Use answers to your advantage Dont run overtime
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Dont rush opening Act confident
Maintain eye contact Stand up straight Use gestures for emphasis Vary facial expressions
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