sap hr presentation
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AN INSIGHT INTO..
HR Module
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Company Confidential
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THE SCOPE
ORGANIZATIONAL MANAGEMENT
PERSONAL ADMINISTRATION
PERSONAL TIME MANGEMENT PAYROLL PROCESSING
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Company Confidential
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ORGANIZATIONAL
MANAGEMENT
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ORGANIZATIONAL MANAGEMENT
Organizational Management enables you to map your
companys organizational structure exactly and puts the facts
at your fingertips when you need them allows you to simulate
and experiment with future organizational changes in any
number of plan scenarios on a decentralized basis.
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Organizational Structure
Organizational units, jobs, positions.
Enterprise Structure
Company code, personnel area and personnel
sub area.
Personnel StructureEmployee group ,employee subgroup and
payroll area.
Structures in HR
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Organizational Structure
Organizational Unit.
Organizational Unit is defined as an organizational
grouping of employees ,such as a department. They differfrom other units in an enterprise such as Personnel Area,Company Code, Business Area. We can depict location /functional unit of an Organization using Organizational unit.
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Organizational Units
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Job
Job is defined by the standard description of thefunction to be performed and the task to be dealt by anindividual person.
Position
Position is defined as an organizational grouping ofwork that can be performed by one person. It can
comprise one or more jobs.
Person
The Personal information of the Employee who isholding that Position
Organizational Assignment
Components of Organizational Unit
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Jobs
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Manager
(JOB)
Sales ManagerProduction
Manager
Purchase
Manager
3 Different Positions for the JOB Manager
Positions
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Objects & Relationships
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Company code
The company code is an independent company with itsown Accounting unit- a company which draws out itsown balance sheet.
Personnel Area
Representation of large divisions or separateGeographical Areas of a companies structure. It is asubunit of a company code.
Personnel Sub-Area
It represents a further sub-division of Personnel Area.
It specifies the public holiday calendar , assigns a legal
person for Payroll and Income Tax grouping.
EnterpriseStructure
Elements of Enterprise Structure
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Enterprise Structure
Whats the Rationale (for deciding on Enterprise Structure)Reporting Requirements
Groupings for Time management
Groupings for Payroll
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PersonnelStructure
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Enterprise Structure
Personnel Structure-Employee Subgroup
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PersonnelStructure
It Groups Employees for Payroll ProcessingSame Day
Same Period
Same Pay Date
Payroll Area The Payroll area , is a grouping of employees on the basis of the
frequency & time of payment .
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Personnel Structure
Whats the Rationale (for deciding on PersonnelStructure)
Reporting Requirements
Pay Component Definition
Groupings for Time management
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Functions of Organizational Management
A. Efficiently Creates and Maintains Your Organizational Plan.
B. Graphically edits entire organizational plan or selected sections of it using
structural graphics. Structural graphics also allows you to select individual
objects in the plan for editing.Eg: If the company is going for an expansion or any take over it becomes easy
to modify your existing structure.
C. Can append an additional planning feature in Organizational Management,
status indicators, to the objects in structure. You can optimize planning withthe planning statuses planned, submitted, approved, rejected, and active.
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Functions of Organizational Management
E. Enterprise Structure provides the information pertaining to particularlocation
F. Personnel Structure provides the information regarding divisions ofemployees.
D. Organisational structure provides the information regarding Reportingstructure and Staff Assignment.
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PERSONNELADMINISTRATION
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PERSONAL ADMINISTRATION
A highly efficient component integrated within the R/3 Human Resource
Management System. It can be used to manage all aspects of modern
personnel administration.
Free yourself from routine, time-consuming, and cost-intensive
administrative tasks and devote more time to more critical activities. R/3
Personnel Administration allows you to create and process employee datamore precisely and efficiently. Its simple, process-oriented entry
procedures and user-friendly online dialog ease your workload
considerably.
Itautomatically checks data plausibility for exact dates upon entry into thesystem and logs all employee information. This allows you to track the
chronology of data at all times and forms the basis for sound HR decisions
at all levels.
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Take advantage of R/3Personnel Administration as the core of your HR
processes and create a state-of-the-art, flexible, and efficient HR
department with,
Customized Master Data Administration
Unrestricted Data History
Open to Customer Solutions and Third-Party Applications. Reassignments and status changes.
Performing TransfersPerforming Organization Reassignments
Data entry for relieving employees.
Guarantees Transparent and consistent data.
PERSONAL ADMINISTRATION
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Enterprise Central Components inPersonnel Administration offers a range of
menus in which Infotype are grouped together by content.
INFOTYPES
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Extensive Reporting plays a central role in Personnel Management. Enterprise
Central Components-Personnel Administration provides with numerous tools
and utilities to efficiently and flexibly evaluate HR data.
The standard system contains numerous reports that support different types of
evaluations. Depending on the available HR data, you can perform thefollowing evaluations :
Lists (for example, employee directory, family members, bank details,
anniversary of years of service )
Statistics (for example, staffing levels, nationality, age, wage, and
seniority) SAP Business Graphics enables you to display and edit your
evaluation results in a graphic. Some report results can then be processed in
other PC programs, such as Microsoft Word and Microsoft Excel.
REPORTING
REPORTING
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REPORTING
Integration Between Organizational
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Integration Between Organizational
Management and Personnel Administration
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TIME MANAGEMENT
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TIME MANAGEMENT
The Enterprise Central Components-Time Managementcomponent
is an efficient and adaptable business application that you can use
to complete routine personnel administrative tasks, such as:
1. Determining requirements and planning employee shifts
2. Recording Time data
3. Processing data from time recording systems or self-service
applications.
4. Checking working time assignments against internal companypolicies, collective agreements and other legal regulations that
apply to employee working time.
5. Evaluating the time data used for bonus and overtime wage
types.
TIME MANAGEMENT
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TIME MANAGEMENT
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Enterprise Central Components system automatically Performs Checks During Time
Recording:
1.Checks the employee working times entered against available time credits.
2.Monitors whether any of the attendances entered fall on any scheduled days off.
3.Prevents entry of data records that could collide in the system.
4. Enterprise Central Components evaluates employees time data and compares it againstinternal company policies, collective agreements and other regulations in place. This
System approves overtime, accumulates time in lieu, and issues bonus wage types,
By using the Time Management Pool, the personnel administrator can easily correct or
change the time data recorded for the employees for whom system messages were issued.
Overtime requests may also be approved using the Time Management Pool, and anymissing time postings can be re-entered at any time using this flexible maintenance utility.
At the end of a month or any applicable pay period, employees receive statements
regarding their time accounts. Enterprise Central Components-Payroll Accounting
accesses the time wage types created during time evaluation and uses them to determine
gross pay for employees.
TIME MANAGEMENT
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Analyze the daily information of employee attendance & absence
Ease of modification of existing absence and attendance rules.
Time Management data is generated in pairs , therefore it is easy to detect and
repair any discrepancy in the employee time data
Retroactive accounting : if some information is backdated then the original
data can be changed & the system automatically recalculates the time data in
order to generate desired compensation.
Each rule that you apply has validity period attached to it .
If required the system is capable of generating a history of changes that have
been made to set master data .
If you wish to define how employees work on weekdays and holidays
This holiday calendar help you assign different rates that are applicable to
weekly off and public holidays. The evaluation data can be simulated and checked for error then finally
corrections can be made .
Also if there is some error in the time evaluation for some employee ids . Then
the time data can be again corrected and the time evaluation is automatically
run only for those employee id .
Time Management - Advantages
Introduction to Payroll
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Introduction to Payroll
Wh t i P ll?
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What is Payroll?
Payroll is used to calculate remuneration for work
performed by individual employees.
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Payroll
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Payroll Process Over View
Payment
Gross Pay
Net PayDeductions
P ll P
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Payroll Process
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Calculation of Wage Elements
Statutory & Voluntary
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Statutory & Voluntary
Deductions
N t P /G t N t C l l ti
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Savings Plans (401k)
Garnishments
Benefits
Flexible Spending Accounts (FSA)Loans
Taxes
Earnings Less Deductions
Net Pay/Gross-to-Net Calculation
Net Pay=-Amount paid to employee after withholding taxes, benefit
contributions & other deductions
P ll P i i
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Payroll Prerequisites
Payroll Cycle
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Payroll Cycle
Payroll Integration
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Payroll Integration
PAYROLL
TIME
MANAGEMENT
MASTER
DATA
FI/CO
Wage Types
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Wage Types
Wage Types allow for theassignment of payments and
deductions and the control of
payroll programs.
Mona Roise
MonaRoise
2048
2049
Valuation of Wage Types
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Valuation of Wage Types
Some Payroll Infotypes
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Some Payroll Infotypes
IT 0001 OrganizationalAssignment
IT 0003 Payroll Status
IT0007 PlannedWorking Time*
IT 0008 Basic Pay
IT 0009 Bank Details
IT 0014 Recurring
Payments/Deductions IT 0015 Additional
Payments
IT0008 B i P
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IT0008 - Basic Pay
INR
INR
IT0014 - Recurring Payments/Deductions
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IT0014 - Recurring Payments/Deductions
INR
IT0015 - Additional Payments
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IT0015 - Additional Payments
INR
Payroll Areas
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Payroll Areas
Retroactive Accounting
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Retroactive Accounting
Payroll processing Advantages
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Ability to process payroll for employees using data from SAP
Personnel Administration, and Time Management Payroll run (regular and off-cycle)
Payroll corrections
Payments
Remuneration Statements
Posting to Financial Accounting
Offers a number of standard payroll reports
Tax Reporter component allows you to generate all required
standard forms form 3A , Form 6A, Form 16 ,Form 12A PF Form 5PF Form 10 PF
Labour Welfare funds Gratuity report Professional tax reports
Pension Reports
Form 24 Income Tax Form 217(2A)
Payroll processing - Advantages
Payroll processing - Advantages
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Easy method of pay scale reclassification
Automatic calculation of pay scale increase
There can be separate cost assignment of each wage
component
Easy and efficient method for administering bonus
Ease of calculating and administering arrears.
Strongest Feature is Retro active accounting
Quick and timely payroll processing
Efficient tools for payroll correction Generating on demand checks
Options to simulate and correct the payroll before actual
processing
Automatic transferrin of a roll results to FI/CO.
Payroll processing - Advantages
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